Career Opportunity: Administrative Coordinator

DATE : February 12, 2026

DEADLINE: February 27, 2026 - 5:00 pm

Reports to: Executive Director

Location: The GRAND – Calgary, AB (Hybrid; some remote work as needed)

Status: Permanent, Full-Time (35 hours/week)

Why work at The GRAND?

The GRAND is a historic theatre and working cultural hub in the heart of downtown Calgary. We are a non-profit arts organization committed to collaboration, creative risk-taking, and meaningful community impact.

As part of our small and dedicated team, you will help strengthen the systems and relationships that allow artists, arts groups, and communities to gather, experiment, and share their work. Every role at The GRAND contributes to the long-term sustainability of a 100+ year-old venue and the creative ecosystem that surrounds it.

We value curiosity, accountability, and initiative. We believe good administration is creative work - it’s what makes bold ideas possible.

Who we are: 

The GRAND is one of Western Canada’s oldest theatres, with over a century of history supporting Calgary’s theatre and live performance communities. Today, we are a charitable organization focused on creative placemaking — offering space, support, and partnership to artists, arts groups, and communities across the city.

We present work across disciplines, amplify diverse voices, and foster a collaborative environment where local arts organizations can experiment, grow, and create meaningful impact.

Learn more about The GRAND at our website.

Your expertise:

• Organization & Planning: Strong ability to manage calendars, track details, and keep workflows moving smoothly.
• Communication: Clear, professional communicator who can support relationships with staff, artists, partners, and the public.
• Information Management: Skilled at gathering, organizing, and maintaining accurate information and documents.
• Problem Solving: Able to anticipate needs, propose solutions, and respond effectively to unexpected challenges.
• Confidentiality & Professionalism: Trusted to handle sensitive information with care.
• Initiative: Comfortable taking ownership of tasks, working independently, and supporting multiple people at once.

Position Overview 

The Administrative Coordinator supports the Executive Director and the organization by coordinating administrative systems, assisting with partner relationships, helping with grant processes, and supporting organizational planning and events.

This role is central to keeping The GRAND organized, efficient, and responsive. It is ideal for someone who thrives on structure, enjoys supporting mission-driven work, and takes pride in strong follow-through.

Key Responsibilities

Leadership & Organizational Support

• Provide direct administrative support to the Executive Director, including scheduling, email coordination, prioritizing tasks, and preparing materials.
• Assist with preparing agendas, documents, and follow-ups for internal leadership meetings.
• Support communication and coordination between departments to ensure smooth workflows.
• Maintain organized internal systems, filing structures, and shared documents.

Grant Support

• Support the preparation of grant applications and reports by coordinating meetings, gathering required documents and materials, and assisting with draft and submission package preparation.
• Track grant deadlines and reporting requirements.
• Assist with organizing financial documentation related to funded activities.

Event & Outreach Support

• Coordinate and support community events and internal initiatives, including planning logistics, scheduling, communications, materials preparation, and RSVP tracking.

Administration & Organizational Support

• Provide support for board meetings and documentation.
• Assist with IT and information management systems (Google Drive organization, file permissions, etc.).
• Conduct research and provide general administrative support across departments as needed.

Your educational background:

• Education in administration, communications, arts management, or a related field is an asset but not required.
• Strong administrative, writing, and organizational skills.
• Experience supporting leadership or working in a non-profit or arts environment is an asset.
• Intermediate proficiency with Google Workspace and Microsoft Office.

Position Type:

Reporting to the Executive Director, this is a permanent, full-time role (35 working hours per week, with a one-hour unpaid break each working day).

Additional hours will be compensated according to our time-in-lieu policy or negotiated with the Executive Director.

Salary

$50,000–$60,000 annually, commensurate with experience

Benefits:

• Hybrid work environment
• Comprehensive benefits package
• Internal growth opportunities
• Personal and professional development opportunities
• Paid time off between Christmas and New Year’s
• Two weeks paid vacation

Where you’ll be working: 

The GRAND is situated on the land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is Mohkinstsis, also referred to as the City of Calgary. We honor and acknowledge Mohkinstsis and the traditional Treaty 7 territory and oral practices of the Blackfoot Confederacy: Siksika, Kainai, and Piikani Nations, as well as the Iyarhe Nakoda and Tsuut’ina Nations. This territory is also home to the Métis Nation of Alberta, Region 3, within the historical Northwest Métis homeland.

We are an equal opportunity employer:

The GRAND is an equal opportunity employer committed to non-discrimination in employment on any basis including age, race, ethnicity, indigeneity, gender, gender identity, or sexual orientation.

We encourage and welcome applicants of Indigenous heritage, racialized and marginalized communities, people of diverse cultural backgrounds, and persons with disabilities. We are committed to providing accommodations throughout the hiring process and invite candidates who require assistance to let us know.

Thank you for your interest in joining The GRAND. We appreciate the time and care that goes into every application. Only those selected for an interview will be contacted.

We look forward to hearing from individuals who are excited to contribute to the ongoing story of this historic theatre and its future in Calgary’s arts community.

The deadline for this application is February 27th, 2026. We thank all candidates for their interest.