Theatre Individual Project Funding

Individual eligibility criteria

The AFA celebrates and supports diversity and is committed to creating equitable, inclusive, and accessible programs for all, free of barriers and discrimination. We recognize the unique contributions all artists make towards our community, and encourage applicants representing diverse communities, including Indigenous peoples, racialized communities, women, people with disabilities, and the 2SLGBTQIA+ community.

To be eligible for individual project funding, you must be a resident of Alberta. This means you:

• are a Canadian citizen, permanent resident, or Protected Person with an open work or study permit from inside Canada
• have had your primary residence in Alberta for at least one full year before applying
• ordinarily live in Alberta for a least six months of each year with the exception of attending a formal program of study

You must be in good standing with the AFA with no open or outstanding projects or reporting to apply. Previous grant recipients must ensure all final reporting has been approved by the AFA before new applications are accepted.

Applicants, including ensembles or collectives, must not be incorporated under either provincial or federal legislation.

Ensembles, collectives, and collaborations

Ensembles, collectives, and collaborations are eligible to apply to this program and must list all principal artists involved in the project activities as part of their application. All members of an ensemble, collective, or collaboration must meet the individual eligibility criteria.

Principal artists cannot apply and/or receive funding for multiple projects at the same time, whether as an individual or a member of various ensembles, collectives, or collaborations.

Please note, AFA funding is not assured for any project.

Types of projects

Through this opportunity, you may apply for project funding to support artistic activities in:

• art production
• marketing
• research
• training and career development

Art production includes the development, creation, and production of any theatre/performance art work. Projects should be confined to a distinct phase of a work.

• Alberta individual artists that have been contracted by commissioners to create a specific work are eligible to apply for project support through this funding opportunity

Marketing includes a program of activity for a specific period of time that promotes or advertises work created by Alberta theatre/performance artists, and/or develops audiences for the artist's work,

Research includes a program of activity for a specific period of time that supports or results in the development of a theatre/performance art project.

Training and career development includes enrollment in a course or program of study designed to develop an artist's training in theatre, including related performing arts disciplines, and/or performing arts administration.

Eligible projects include, but are not limited to:

• workshops
• master classes
• retreats
• mentorship programs
• professional course of study in theatre/performance art

Eligible expenses

You can receive up to $18,000 to support your project. You may apply for up to 100% of eligible expenses that are directly related to carrying out your proposed project.

These expenses may include, but are not limited to:

• contracted artist and technician fees
• commission fees
• production
• promotion and publicity
• transportation and accommodation
• tuition or training fees
• royalties
• administration and contract fees
• basic living/subsistence expenses (housing, local transport, food, childcare, dependent care) up to $3,000/month
• other expenses and supplies considered by the AFA to be reasonable and necessary

Ineligible projects

Expenses and activities that are ineligible for AFA project funding include:

• expenses for capital purchases, such as buildings or property, or for capital development, and studio construction or renovations
• recreational training projects
• artistic activities or projects undertaken in order to fulfill credit or thesis requirements
• projects that are primarily commercial in nature
• contracts for ongoing activities or artists pursuing projects similar in scope to usual activities with commissioner
• expenses already inccurred prior to the application submission, including grant writer fees

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and confirmation of your status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding and be responsible for:
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the funding
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as the primary applicant
  • this designated individual must e-sign the Applicant Agreement
• applicant contact information: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and project start and end dates
• principal artists: A listing of the principal artists involved in the project, their position or role, and confirmation of Alberta Residence
  • if you are a single applicant, list yourself as artist 
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments:

• an artistic resume of no more than four pages that includes a current list of theatre and performing arts work completed and presented, identifying the role of the primary applicant in each work 
  • emerging artists may submit a description of their theatre arts background, including level of training, theatre and performing arts activities and other relevant arts activity history
  • resumes of all principle artists involved in the project
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicantʼs artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• applicants are encouraged to submit a recorded presentation of previous productions of their work, or of the work-in-progress
• for acting training programs: 
  • theatre artists must submit two contrasting monologues. 
  • musical theatre applicants must submit one monologue and one song, and may include a dance piece
  • performance arts artists must submit two pieces that permit an expert panel to evaluate skill level
• non-performing artists must provide a resume, portfolio, or DVD of their work
• the two required audition pieces together must not exceed 10 minutes in length, and must duplicate the experience of a live audition, including full body shot composition, without props or costume
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
• commission applicants are encouraged to submit a completed and signed contract with the commissioner and a plan for the workshop, exhibition, presentation, display, publication, screening or performance of the commissioned work
• official invitations, confirmations or itineraries
• a detailed marketing plan
• applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
• applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice
  • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
• additional support materials that may assist in the assessment proess
  • all support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to theatreAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee TIPG-56-172631" 
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

This funding is administered at the discretion of the AFA board on a project-by-project basis.

Staff convene an expert panel to consider all eligible grant applications submitted to each grant deadline. The expert panel assesses the merit of each application both on its own terms and in relation to all other applications received for a given deadline.

 Assessment of a project is based on the following general criteria:

• the impact of the project on both the applicant and the artistic genre in Alberta
• the artistic, educational or promotional merit of the project
• the appropriateness of the project budget showing commitment from all partners as applicable
• the ability of the applicant to carry out the proposed project

Assessment also takes into account the applicant's:

• artistic and technical ability to carry out the proposed project
• level of training, experience, and expertise
• performance and achievements to date
• personal objectives

All expert panel recommendations are reviewed by the AFA board and all decisions are final. Funding is not assured for any project.

Learn more about expert panels and how the AFA adjudicates funding requests for all programs.

Grant recommendations are made to the AFA board of directors. Successful recipients will be notified upon board approval, generally between four to six months from the application deadline.

We gather general comments about the applications and share them on the Adjudication page. The expert panel does not record specific comments about individual applications.

Funding is intended for the purposes described in your application. By accepting funding, you agree to undertake the project as proposed in your original project description.

If you do not receive the full grant amount requested, you are still required to complete the project as proposed if you accept the grant:

• you must return the grant funds if the project cannot be completed as proposed

If you require a change to your project including outcomes, location or an extension to your final report due date:

• you must submit a request in writing for approval by the AFA
• the request must be submitted prior to the change being made and/or before your project completion date
• The AFA may consider a single change in scope or extension per grant

Funding recipients are responsible for informing the AFA of how funds were spent and outcomes of the project:

• you must return funds if reporting requirements are not met
• you must return unused portions of funding to the AFA

Any funding recipient who does not provide a report prior to the date noted in the successful notification document, or does not fulfill any conditions associated with a grant or whose report is not approved will be made delinquent and ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved.

New applications will not be accepted until your previous project is completed and the final report is received and approved by the AFA.

Previous funding recipients must have met reporting requirements in order to be eligible to receive subsequent funding from the AFA.

The AFA, or our authorized representative, may examine a funding recipient's financial and other records to ensure that the funding is being, or was, used for its intended purpose. 

We require a complete and satisfactory final report submitted to GATE that demonstrates that funding was spend on the activities described in the application.

Funding acknowledgement

Whenever possible, you must acknowledge the AFA for financial support in any publicity prepared in relation to the project, including electronic, print, or visual material.

Download versions of the AFA logo and guidelines for usage.

In your final report, you must complete the following GATE Front Office formlets:

• Individual Project Evaluation with a completed project outcomes questionnaire
• Project Expenses with a complete and accurate financial accounting for final project expenses in comparison to the original budget submission
• Project Revenues with a complete and accurate financial accounting for all revenues received for the project

Include the following mandatory attachments as part of your final report:

• One of the following samples of work produced, performed, or created from the following list
  • upload a list of work produced into GATE Front Office and submit one video file representative of your completed project as an attachment or link to a downloadable file to theatreAFA@gov.ab.ca
    • files must be no longer than 5 minutes in length, in MP4, AVI, MOV, MPEG, or WMV format
    • please see Format section (above in How to apply) for detailed submission instructions, including how to submit video files when appropriate to your project reporting
  • submit one file of completed play or written work as representative of your completed project
• if your project was for marketing, include proof of touring costs (i.e. receipts or itinerary) or sample of promotional material in lieu of video or written sample
• if your project was for training or career development, include your tuition receipt in lieu of video or written sample

When applicable, include:

• Samples of promotional materials related to the project, such as social media or website screenshots, posters, and/or programs showing funding credit to the Alberta Foundation for the Arts where appropriate
• Samples of reviews, interviews, publications, or other media in which the project was mentioned
• Other support material, if applicable, such a travel itinerary, confirmation of attendance at an event, invoices for studio time, other production costs, etc.

Artists can now apply to the AFA for up to $18,000 to support their activities through the Individual Project Funding Opportunities. Learn more.

Visit the Help and Resources section of our website to:

• download the new Front Office User Guide
• read application tips for individual artists that will help you write a stronger grant application

Working on your project budget? Download budget examples for theatre individual project funding to help guide you.

You may upload video support materials to your application.

• download video submission instructions for theatre applicants

Project grant recommendations are made by Expert Panels. Their comments can be useful tips to help you improve your application.

• Review general comments from the Expert Panel from the previous application deadline.