Jobs

For seven decades, the Calgary Philharmonic has been bringing communities together through the power of music. A pillar of the Calgary arts scene and one of Canada’s most celebrated live music ensembles, the  Calgary Phil presents more than 60 concerts a season across a wide range of programming — epic classics, thrilling collaborations, rockin’ pops, family fun, and much more. The Calgary Phil also engages thousands of children each season through innovative and accessible Education and Outreach initiatives. In addition to 66 full-time orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada that has its own chorus of over 140 volunteer singers. In a typical season, the Calgary Phil welcomes over 100,000 visitors, connecting audiences to live music experiences and serving the city of Calgary by fostering creativity and belonging. Your Phil. Your Music.

The Role
The Calgary Phil seeks a detail oriented and energetic Education + Outreach Coordinator to join its administrative team. The Education + Outreach Coordinator is responsible for ensuring that administrative details for the Education + Outreach programs are properly executed and tracked, as well as operational and logistical components for special projects, off-site concerts, events, and workshops. The Education + Outreach Coordinator reports to the Manager, Education + Outreach and serves as a hub of information; coordinating with key members of the Calgary Phil administrative departments and musicians to ensure that all schedule and other critical information is communicated.

Responsibilities
• Coordinate and communicate all details for school clinics, small ensemble, and education and 
outreach activities across the organization and with external partners
• Collect and track data of participants in education and outreach activities
• Format and distribute materials for education and outreach programs
• Serve as a primary contact for offsite education and outreach activities, including pick-up and delivery of support materials for locations in and around Calgary and provide on-site support
• Oversee the education and outreach planning calendar, ensuring all details are included in event descriptions, proactively troubleshooting potential timing conflicts and communicating event updates across the organization
• Other duties and responsibilities as assigned and consistent with the administrative / support role

Desired Qualifications
• Post-Secondary Education, or equivalent experience
• Experience in live event environments with a passion and understanding of the value of music  education; experience in music education is a plus
• High level of interpersonal skills, a team player with a positive attitude
• Ability to handle sensitive and confidential situations with maturity, poise, and discretion
• Effective organizational and clerical skills with the ability to meet deadlines consistently
• Ability to represent the Calgary Phil professionally and effectively with a wide range of constituents 
including orchestra musicians, staff, board members, guest artists, audience members, and others
• Knowledge of Microsoft Office 365 and an aptitude to learn new software is essential
• Experience using OPAS and other project tracking systems is an asset
• Valid driver’s license with good driving record
• Valid police and vulnerable sector checks
• Ability to lift and carry up to 30lbs, navigating stairs and elevators
• Effective written and verbal communication skills
• Keen attention to detail
• Ability to read music, knowledge of symphony orchestra structure, and familiarity with musical 
terminology would be beneficial
• Familiarity with the provincial climate as it relates to arts, culture, and education would be an asset

Additional Details
• The salary range for this position is $45,000.00 to $50,000.00 annually dependent on related job experience
• This position requires work outside of typical office hours, including evening and weekend work to support Education + Outreach activities
• This role is eligible to work remotely when completing administrative tasks, but otherwise is primarily required on-site
• As part of our full compensation package, Calgary Phil offers three weeks’ vacation, a comprehensive benefits package that includes health coverage, an employee assistance program, bonus days off, and other non-cash benefits
• A Police Information Check will be required from the successful applicant
• Office location: Arts Commons, Floor 2, 205 8 Avenue SE Calgary AB T2G 0K9

Application Process
Deadline: September 19, 2025

Applications will be reviewed on a regular basis and suitable candidates may be contacted before the deadline.

Please send cover letter, resume to:
Alysha Armanious
Manager, Education + Outreach
HR@calgaryphil.com with the subject line “Education + Outreach Coordinator”

The Calgary Phil is committed to fostering an anti-racist, equitable, diverse, and inclusive environment and, as such encourages qualified candidates from a diverse range of backgrounds.

If you require an accommodation for the recruitment/interview process, please let us know so that we can work with you to assist with your needs.

We thank you for your interest in the Calgary Phil. Please note that only successful candidates will be contacted.

Position Summary

The Events Coordinator plays a crucial role by facilitating a vibrant, busy arts hub in Edmonton that is connected to the Citadel Theatre’s artistic programming. The primary responsibility of this position is to organize, coordinate, and execute events under the management of the Events Manager. The Events Coordinator is essential for ensuring the completion of the full event execution cycle with both internal and external stakeholders and supporting the overall success of the organization.

KEY ACCOUNTABILITIES

• Liaise throughout a full-cycle event process to execute successful events for both internal and external clients.
• Lead part-time staff to successfully execute events leading up to, during and after events.
• Assist with developing facility rental agreements for internal and external clients.
• Utilize company software systems and policy to ensure that all event details are communicated clearly and efficiently.
• Aid the Events Manager in maintaining schedules for assets including internal staff requests and physical departmental resources.
• Generate new leads and maintain current relationships with clients and vendors to support community involvement and revenue generation.
• Prepare and process client financial settlements in accordance with facility rental agreements and internal policy to receive revenue in a timely and accurate manner.

REQUIRED QUALIFICATIONS

• Education: High school diploma, or equivalent
• Experience: Minimum 2 years of customer service experience and minimum 1 year of event coordination experience
• Skills:
  • Excellent communication and time management skills
  • Familiarity with cash-handling best practices including invoicing, deposits and settlements
  • Customer-focused mindset with an eye for building long-lasting relationships

DESIRED QUALIFICATIONS

• Bachelor’s degree or equivalent
• Event specific education or training
• Proficiency in Momentus Elite, Outlook 365, Asana and Tessitura

ADDITIONAL REQUIREMENTS

• Ability to lift 50lbs
• Ability to be on feet for event duration, and to use stairs
• Weekend, evening and holiday availability as needed for events
• FoodSafe, ProServe certification
• First Aid Training

TO APPLY

Qualified applicants are encouraged to email their resume and cover letter to Human Resources at humanresources@citadeltheatre.com by September 14th, 2025. No telephone calls please.

https://citadeltheatre.com/employment/events-coordinator/

Salary Range: $42,000 – $45,000 per year.

The Citadel Theatre is committed to having our team reflect the community it serves and actively applicants from diverse and equity-seeking backgrounds. The Citadel also endeavors to create and guard a culture of respect and cooperation with all staff, artists, colleagues, volunteers and internal/external parties.

Thank you for your interest but only those persons chosen for interviews will be contacted. No telephone calls please.

At a glance

Employment: Permanent, Salaried
Hours: FT (40 hrs); with flexibility to work occasional evenings and weekends, as required for events
Start Date: ASAP
Salary: $50,000 - $58,000 annually
Location: Calgary (in-office)

Closing Date: Friday, September 12, 2025

Join us today and see for yourself some of the many reasons why we were voted one of Alberta’s Top Employers!
To apply, send your resume and cover letter to: employment@artscommons.ca

Job description:

Reporting to the Associate Director, Event Services, the Event Services Coordinator contributes to the success of the organization by supporting with duties relating to sales, bookings, event coordination and general administration.

You have a passion for helping bring client visions to life and are eager to support in elevating the customer experience. Utilizing your knowledge of the arts sector and meeting & event industry, you contribute to the efforts in highlighting Arts Commons and our spaces as a top destination for hosting a variety of unique and special events.

You have a flair for sales and can influence customers through your excellent customer service and negotiation abilities. You are flexible and adaptable to change – often supporting the team with needed tasks, no matter how big or small, with a positive attitude.

When you are not assisting with booking and sales strategies to develop client and event opportunities, you are on-site coordinating all the details of an event to ensure client satisfaction or advancing the event details of internal bookings. You are motivated to go the extra mile, and always exude exemplary communication, problem-solving, organization, and multi-tasking skills with professionalism.

Who we are:
Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest and busiest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

Currently in transition, Arts Commons is ushering in a new era as we become Werklund Centre. We invite our community to join us in redefining Calgary’s culture through the power of arts, education, and civic engagement.

At Arts Commons:

Our belief
• That equitable access to the arts is a human right

Our responsibility
• To redefine a bold and adventurous Calgary by championing and investing in creativity

Our mission
• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change

What we offer:
On top of the excitement of working inside one of Canada’s top performing arts facilities with a
team of professionals that share a passion for the arts, Arts Commons offers a competitive
salary and a wide range of benefits:
• A collaborative, engaging and values driven work environment
• An annual salary in the range of $50,000 - $58,000
• A comprehensive health and dental benefits package, with RSP matching and access to
an Employee & Family Assistance Program (EFAP)
• A positive working culture, keeping employee health and wellness a priority with generous
paid time off policies and an annual lifestyle allowance
• A dynamic role that will have you engaging with the arts and communities in many ways

What we value:
We are looking for individuals who share our vision of building a creative and compassionate
society, inspired through the arts. Our team is made up of people with a diverse range of
interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers,
photographers, athletes, dancers. People whose interests encompass the widest spectrum. We
even have furry, four-legged friends in the office. We value people who strive to do the right
thing, and work to be their best. People with open minds, hearts, and arms.

What you will get to do here:
Working within a fluid and fast paced work environment, the Event Services Coordinator
supports with strategically booking spaces within Arts Commons and promoting related services
to maximize revenues. Whether it be a wedding, presentation, conference, gala, special
meeting, or internal performance, the Event Sales Coordinator exercises exemplary attention to
detail, communication, and organization skills to bring client events to life.

The key accountabilities of this role will take a focus on the primary areas of: Assisting in
maximizing sales and bookings for external clients; Support of all internal bookings; Event
coordination, administration and support; Business Development and Sales Strategies; and
Curation of Arts Commons spaces.

Strategic Goals:
Promote services and generate revenues through venue and event bookings within Arts
Commons’ spaces, and assist with departmental administration, planning, coordination, and
execution of client events – with quality service and professionalism at every interaction.

Where you fit within our ecosystem:
The Event Services Coordinator is part of the Event Services team within Arts Commons’ Venue
Operations department. This team is responsible for liaising with clients, booking events, and
providing all services to ensure the smooth execution of events. This position works closely with the Finance, Programming and Production teams, as well as our Resident Companies, third-party clients and external community groups and partners.

You will be a great fit if you…

Must haves:
• 3-5 years’ experience working in an event planning or sales coordination role
• Currently pursuing or possess a certificate/diploma/degree from a recognized postsecondary
institution in the areas of Event Management or Event Coordination
• Client & patron services experience, with an emphasis on exceptional customer service
skills and an ability to efficiently and effectively resolve issues for internal and external
clients
• Intermediate to senior experience with special events co-ordination and budgeting
• Knowledge and understanding of the arts sector, meeting & event industry, and local
media landscape
• Ability to stand and work at functions for up to four hours at a time
• Exude a confident and authoritative manner in all professional dealings
• Excellent organizational skills with the ability to work in a collaborative environment,
prioritize and manage multiple ongoing projects
• Excellent customer influence and negotiation skills
• Strong analytical and problem-solving skills with an attention to detail
• Seeks innovative solutions to improve systems, processes and future planning
• Positive working relationships and demonstrated teamwork with internal and external
contacts while working towards the success of Arts Commons
• Advanced proficiency with Microsoft Office suite, with some accounting knowledge
• A positive attitude with excellent interpersonal, oral and written communication skills

Nice to have:
• A passion for the arts!
• Experience with ArtsVision or YesPlan software, an asset

If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview. If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) 

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.