Theatre

The AFA only accepts applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. 

Applications must be received through GATE Front Office no later than 11:59 p.m. Mountain Standard Time on the deadline date. If the deadline falls on a statutory holiday or a weekend, it will be extended until the next working day. Late applications will not be accepted.

Applications will be ineligible for consideration if incomplete, or the applicant has overdue or incomplete accounting/reporting related to any grant previously awarded by the AFA or Alberta Arts, Culture and Status of Women.

GATE Front Office username registration

Applicants will require a GATE Front Office username and password. If you are a first-time applicant – or your organization requires updates to its registered users – requests for usernames and passwords must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form. Return as an email attachment to registrationAFA@gov.ab.ca, quoting the funding opportunity or grant program to which you are applying.

What to include in your application:

• Contacts: Includes a primary and secondary contact for your application that will be the point of contact for any communications regarding your application or application status. Also includes the signing authority of the organization.
• Address: Includes street and mailing address.
• Organization Information: Includes your organization’s legal name, Alberta Registration number, incorporation date, and fiscal year-end.
• Applicant Agreement: All sections of the application must be completed before your application can be submitted. A user with signing authority for the organization must log into GATE Front Office to sign the Applicant Agreement.
• Current Board List: Includes a list of all board members for the applying organization, as well as their position titles, cities, term start dates, phone numbers and emails.
• People: Includes a tallied summary of staff and volunteers engaged by your organization. Does not include artists or artist groups paid for performances, presentations, exhibitions, workshops, etc.
• Revenue and Expenditures:  
   - Includes a summary of revenues according to earned revenue, net investment income (when applicable), public funding, private sector/fundraising/donations, and other revenues. Revenues must match total revenues as reported on your included financial statements. 
   - Includes a summary of expenditures according to artistic programming, facilities, marketing and communications, fundraising, and administration expenses. Expenses must match total expenditures as reported on your included financial statements. 
   - Your organization’s most recent, board-approved annual financial statements must also be uploaded into the Attachments section of your application. See note below on Acceptable Financial Statements.
• Diligence Questionnaire: Includes brief questions on successes, changes to finances, programming objectives, and changes to banking information (when applicable). 
   - If your organization has changed its banking information, you must complete a new Application for Electronic Payment form and upload it to the Attachments section of your application.
• Planned Activities: Includes a summary of upcoming artistic programming and activities
• Attachments: Includes Financial Statements and a signed Board Approval Signature form as mandatory requirements, as well as Electronic Payment forms (when applicable).

Acceptable financial statements: 

For returning applicants, the level of financial statements required are determined by an organization’s prior year AFA grant. Financial statements must include a Balance Sheet, Statement of Revenues and Expenditures, and Statement of Cash Flows. If the prior year grant was:

• $25,000 or less include, at minimum, a financial statement approved and signed by the treasurer and two additional board members
• $25,001 to $50,000 include, at minimum, a Notice to Reader or Compilation Engagement financial statement provided by an independent, professionally designated accountant 
• $50,000 to $100,000 include, at minimum, a Review Engagement financial statement provided by an independent, professionally designated accountant 
• $100,001 or higher include a full Audited financial statement provided by an independent, professional designated accountant

For first-time applicants, board-approved financial statements should comprise a Balance Sheet, Statement of Revenues and Expenditures, and Statement of Cash Flows. The level of financial statement is determined by your organization, but future applications must meet the conditions outlined above.