Indigenous arts

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline. Please include:

1. the contact name of the individual responsible for preparing your application
2. the legal name of your organization (for those who are submitting via the artist’s gallery/agent)
3. the contact person’s email address

The username and password will be sent to the person at the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide for this funding opportunity:

• download an Art Aquisition by Application-specific GATE Front Office user guide
• watch a short video that shows how to apply for this program 

GATE Front Office online forms

• legal name and confirmation of the applicant status (minor/Albertan)
• contact information: current, complete contact information for the primary applicant (individual or gallery contact)
• applicant contact information: street and mailing address for the primary applicant or gallery
• general information: confirmation of applicant classification (artist or gallery/agent)
• a completed applicant agreement including the e-signature of the primary applicant
• artwork submission list including: artist name, artwork title, date, price, size and an artistic statement about the piece, and its exhibition history (if applicable)
  • for new media or time-based media artworks, a Vimeo or other web link to the complete work (with password provided) should be included with the artist statement

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects. It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application. Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB).

• an artistic resume of no more than four pages, with current mailing address which outlines any past exhibitions, achievements, teaching experience and/or formal education as applicable
  • resumes will be used to determine CORE artist eligibility
  • galleries applying on behalf of an artist must ensure that the artist’s current address is included on the resume

Images must be submitted and labelled as follows:

• when entering a single image of a single artwork into the database, each image must be labelled with the artists’ name, title of the work and numbered as follows to ensure that the correct image corresponds with the artwork
  • 1_Lastname_title
  • 2_Lastname_title, etc.
• when entering multiple images of a single artwork, each image should be labeled and numbered as follows
  • 1a_Lastname_title
  • 1b_Lastname_title, etc.
• mislabeled images will not be accepted. Do not title files image 1, image 2, etc.
• the AFA will not accept visual representations of artworks that do not match the artwork title, medium, size, and date associated with the submission
  • for new media or video artworks, image stills can be used to represent the work

All video and audio files must be Windows compatible, MP3 and MP4 files are preferred.

If your support material is too large to submit, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1. Please include your first name, last name and project number on the CD or USB.

Supplementary material sent by mail must be postmarked no later than 11:59 p.m. Mountain Time of the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day.

Applicants may be asked for additional information.

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address.

Your username and password will be sent to the email address provided.

What to submit

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and Confirmation of the applicant status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the grant
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as the primary applicant
  • this designated individual must e-sign the Applicant Agreement
• address: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and the project start and end dates
• project co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments:

• an artistic resume of no more than four pages
  • indigenous traditional artists may submit a description of their traditional Indigenous arts background and other relevant cultural history
  • resumes of all project co-owners involved in the project
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicant's artistic development
  • appropriate protocols and permission from the community to use traditional tribal knowledge must be addressed
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below. 
• commission applicants must submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work
• official invitations, confirmations, or itineraries
• a detailed marketing plan
• applicants who have been accepted into a mentorship must provide a letter of agreement as proof of acceptance and support from the mentor, Elder or cultural resource person
• additional support materials that may assist in the assessment process
  • all support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to IndigenousAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee AIPG-56-172631" 
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. Applications received after 11:59 p.m. of the deadline date will be considered at the next deadline.

• applicants may submit only one application to the AFA each deadline
• the AFA does not accept incomplete applications
• projects involving more than one organization must be submitted by the primary applicant organization; separate organization applications will not be accepted for the same project

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online forms

• applicant contact information, including street and mailing address
• contact list, including primary and secondary contact persons and signing authority designate for the application 
• the organization’s registration details, including organization’s registered name, Alberta Registration number and incorporation date
• an applicant agreement with e-signature of signing authority designate for the organization
• a completed Statistical Report 
• a listing of all current board members include the names, positions, addresses, telephone numbers, fax numbers, and e-mail addresses
• total number of events, artists, artist fees paid from Arts Presenting worksheet

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

You’ll be required to complete and upload the following attachments:

• Arts Presenting calculation worksheet
• copies of all promotional materials related to the event, such as posters and programs, demonstrating compliance with AFA funding acknowledgement conditions (see "Conditions" below)
  • do not submit press clippings or videos
• the organization's most recent annual financial statement with Balance Sheet, Statement of Revenues and Expenditures, and Statement of Cash Flows
• a confirmation of filing of the organization's most recent annual return from Alberta Corporate Registry
• for presentations that include public screening of film and video media, please attach written evidence of compliance with film classification regulations as outlined in the Film and Video Classification Act
  • please review information and register with Alberta Film Classification on Alberta.ca
  • if you have questions, please email Alberta Film Classification or call them at 780-427-2006, toll-free by first dialing 310-0000 within Alberta

Applicants may be asked for additional information.

Format

• all video and audio files must be Windows compatible
• wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)
• if your support material is too large to upload, please mail a hard copy to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first name, last name and project number
  • support material sent by mail must be postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

First, complete the GATE Front Office Applicant Profile section with all required information.

GATE Front Office online forms

• contact list: A listing of primary and secondary contact persons and signing authority designate for the application
• applicant contact information: Street and mailing address 
• organization information: the organization’s registration details, including Alberta Registration number, Canadian Charitable Registration number (if applicable) and incorporation date
• organization applicant agreement: An Applicant Agreement with e-signature of signing authority designate for the organization 
• summer school participation report: Number of Participants per Age Range and geographic area for the organization’s most recent residence-based art program
• current board List: A list of all current members of the board of Directors, including names, titles, complete mailing addresses, telephone and fax numbers and e-mail addresses 
• project expenses: Complete the online form providing a detailed budget in Canadian dollars, indicating all projected summer school expenditures
• project budget:  The difference between expenditures and revenues will comprise the grant request to the AFA and cannot exceed 40% of the proposed budget.
• project revenue: Complete the online form providing a detailed, budget in Canadian dollars, indicating all projected non-AFA revenues.

Attachments

Attachments must be developed prior to application, using either original documents specific to your organization or preformatted AFA templates, and uploaded to your online GATE Front Office submission.

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

You’ll be required to complete and upload the following attachments in PDF format:

• resumes of curriculum designers, instructors, and other principal organizers (no more than four pages each) outlining their professional arts background, including training and any previous experience with delivering arts training to youth, or job descriptions if positions have yet to be filled
• a detailed description of the arts summer school program to be offered, including:
  • list of workshops and description of arts skills training and engagement in the creative process
  • detailed daily program schedule
  • materials and supplies (if applicable)
  • number of students
  • program structure, fees and registration
  • contracting instructors, technical and participant supervisory staff
  • extra-curricular activities, if applicable
  • food and lodging arrangements
  • other logistical and administrative functions required for an arts summer school operation
• copies of promotional material and public communications materials related to the summer school 
• a description of the organization’s history of providing arts training programs 
• the organization’s most recent approved annual financial statement of revenue and expenditure 
• a confirmation of filing of the most recent return from Alberta Corporate Registry 
• a copy of the organization’s Sexual and Workplace Harassment Policy for summer school staff and participants, with confirmation that this policy has been formally adopted within the past year
• a marketing plan detailing province wide promotion of the program
• for partnership projects, a copy of the contract or letter of agreement that indicates the responsibilities of each partner, and the knowledge, resources and experience that each will contribute
• additional support materials that may assist in the assessment process. These may include but are not limited to, promotional literature, programs, or newsletters
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
  • wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)
  • if your support material is too large to upload, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1. Please include your first name, last name and project number on the CD or USB

Applicants may be asked for additional information.

Applicants may submit only one application to this grant stream per arts discipline.

Partnerships

Applications for partnership projects must be submitted through one primary organization. The primary organization must designate the main contact for all requirements of the grant. Each organization involved in a partnership project must submit financial statements and confirmation of their corporate registries return.