Film & video arts

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and confirmation of your status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the funding
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as primary applicant
  • this designated individual must e-sign the Applicant Agreement
• applicant contact information: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and project start and end dates
• principal artists: A listing of the principal artists involved in the project, their position or role, and confirmation of Alberta Residence
  • if you are a single applicant, list yourself as artist
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $15,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments:

• an artistic resume of no more than four pages that includes a current list of film and video arts work completed and presented, identifying the role of the primary applicant in each work 
  • resumes of all principal artists involved in the project
• emerging artists may submit a description of their media arts background, including level of training, film and video arts activities, and other relevant arts activity history
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicantʼs artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• scripts, or storyboards of previous productions or of the work in progress to aid the assessment process
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
• commission applicants must submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work 
• official invitations, confirmations, or itineraries
• a detailed marketing plan
• applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description, schedule and budget for the training program or course of study
• applicants who have not already been accepted into a course must submit a detailed description, schedule and budget for the preferred choice
  • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
• additional support materials that may assist in the assessment process. All support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to filmAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee FIPG-56-172631" 
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form. Return as an email attachment to registrationAFA@gov.ab.ca, quoting the funding opportunity or grant program to which you are applying.

GATE Front Office usernames and passwords will be sent to the email addresses provided on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• Contact List: Includes the primary contact for your application and signing authority for your organization
• Applicant Contact Information: Includes street and mailing address
• Organization Information: Includes the organization’s legal name, Alberta Registration number, incorporation date, and fiscal year-end
• Organization Applicant Agreement: Includes the name and position of your legal signing authority
• Current Board List: Includes names, titles, mailing addresses, contact information, and start dates for all current board members
• Statement of Eligible Expenses: Using data from your most recent, board-approved financial statements, includes total expenses (eligible and ineligible), revenue, government grants, and membership information
• Diligence Questionnaire: Ask questions about your programming, financial management, and stewardship

Attachments:                                                                                        

Attachments must be developed prior to application, using either original documents specific to your organization or preformatted AFA templates, and uploaded to your online GATE Front Office submission.

You’ll be required to complete and upload the following attachments:

• Most recent, board-approved and signed annual financial statements, including Balance Sheet, Statement of Revenues and expenditures, and Statement of Cash Flows
• Financial Statement Board Approval form, if required
• Most recent proof of filing with Alberta Corporate Registry
• List of planned activities for the coming year
  • Planned Activities Listing (PDF)
  • Planned Activities Listing (Word version)
• Direct deposit form or void cheque; void cheques must include the full legal name and address of the organization​
  • Direct deposit form 

We only accept applications through Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls.

Please note:

• applicants may submit only one application to this funding opportunity each deadline
• the AFA does not accept incomplete applications

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to obtain your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

Application requirements for minors

If an applicant is under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement in GATE Front Office as the designate for the scholarship.

As the designate, you are responsible for:

• the completeness and accuracy of the application in full
• receipt and use of funding
• serving as contact person for any inquiries relating to the funding

What to include in your application

Your GATE Front Office application will include online forms to complete and attachments you must upload to your application.

Please note that applicants may be asked for additional information to determine eligibility or any other program requirements.

GATE Front Office online forms

1. Applicant information: legal name and confirmation of your status (minor/Albertan).
2. Contact information for the applicant or their designate.
3. Applicant contact information: street and mailing address for the applicant.
4. Project description: a brief project description (20 words), that includes the name of the educational program, and start and end dates of the training program.
5. Applicant Agreement: this must be e-signed by the applicant or designate.

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of project or scholarship applications.

It is the applicant’s responsibility to ensure that all attachments listed below are submitted with the application.

Please submit the following attachments:

1. A letter by the applicant of no more than two pages in length that:
   • introduces the applicant and outlines their previous experience in the film and video arts
   • outlines the applicant's interest in the film and video arts
   • describes how the applicant will use the scholarship to develop their film and video arts practice should the application be successful
   • introduces the applicant's film and video arts submission
2. A resume or curriculum vitae of no more than two pages in length that focuses on the applicant's artistic activity.
3. A detailed description of the applicant's chosen film and video arts educational or training program(s). Please note:
   • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
     -OR-
   • applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice, with two alternate program choices, including detailed descriptions and schedules for each choice
4. A scanned copy of one of the following to provide legal proof of age:
   • certificate of birth
   • driver’s license
   • passport
   • certificate of Canadian citizenship
5. A current and signed letter of reference, preferably from one of the following:
   • a high school, college or university instructor
   • a professionally produced or presented film or video artist
   • another professional working in film and video arts 
6. If your proposed program has a screenplay writing focus, please upload a complete or excerpted screenplay of no more than 15 pages in standard script format.
7. If the proposed program has a production focus, please provide a copy of a completed film and video work. Eligible film and video arts submissions that will be accepted for assessment of artistic merit include, but are not limited to:
   • narrative shorts,
   • experimental shorts
   • video essays
   • documentary
   • animation

See "Format" below for submission guidelines

Format

Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB).

For files too large to include as attachments in GATE Front Office, they may be submitted via email to filmAFA@gov.ab.ca as email attachments or downloadable links:

• please format your subject line: <your first initial, last name and project number>, e.g. "H.Lee FIPG-56-172631" 
• please ensure link contains downloadable files (MP3 or MP4 preferred)

Alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1

• please include your first initial, last name and project number on the CD or USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
• if you require return of hard copy materials, please also include a self-addressed stamped envelope

The deadline for this funding opportunity has passed.

The AFA only accepts applications through the Front Office portal of the Grant Administration Tracking and Evaluation (GATE) online application system. The AFA must receive online applications no later than 11:59 p.m. Mountain Standard Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process the submission so the AFA receives notification before the deadline closes.

The AFA does not accept:

• applications received after 11:59 p.m. on the deadline
• incomplete applications
• applications for projects or activities that commenced prior to submission
• more than one application from an organization per deadline, either solely or as a partnership
• multiple applications from separate organizations for aspects of the same project; projects involving multiple partners must consolidated and submitted by one primary organization

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca, quoting the funding opportunity or grant program to which you are applying.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in the application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

• After reading the program guidelines, for additional help review the Grant Writing Guide - Sample Format - Organizations Activation Projects

GATE Front Office online forms

• Contact List: Includes the primary and secondary contacts for your application and signing authority for your organization
• Applicant Contact Information: Includes street and mailing address
• Organization Information: Includes the organization’s legal name and Alberta Registration number and incorporation date (when applicable), and fiscal year-end
• Project Description: Includes a brief project description (20 words maximum) and project start and completion dates
• Organization Applicant Agreement: Includes the name and position of your legal signing authority
• Current Board List: Includes names, titles, mailing address, contact information, and start dates for all current board members; for First Nations or Metis Settlements includes governing council
• Project Expenses: Categorized by expense type with brief descriptions and cost breakdowns in Canadian dollars
• Project Revenues: List of all non-AFA revenues contributing to your project, including own-source, and status of funds, in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA and cannot exceed $30,000

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission as they may only be required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure all relevant attachments to their project proposal are submitted with the application.

The applicant will be required to complete and upload the following attachments:

• detailed description of the project, including an outline of the objectives, planned activities, and timelines
  • an explicit explanation of the benefits resulting from this funding is strongly encouraged as part of your detailed description.
  • ensure that the project description thoroughly addresses all assessment criteria outlined below (“How will my application be assessed” section)
• organization’s most recent annual financial statements with balance sheet, statement of revenues and expenditures, and statement of cash flows
  • for partnership projects, the lead applicant must collate financial statements from all participating organizations
  • these must be uploaded as one file into the attachments
• proof of filing with AB Corporate Registry
• when applicable:
  • itineraries and travel confirmations
  • marketing plan
  • partnership agreement, contract, or memorandum of understanding indicating the responsibilities of each partner
  • additional support items that may assist in the assessment process including, but not limited to, promotional literature, programs, or newsletters

Should you wish to submit audio-visual support material, please contact the Arts Development Consultant responsible for this program for detailed instructions.

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. Applications received after 11:59 p.m. of the deadline date will be considered at the next deadline.

• applicants may submit only one application to the AFA each deadline
• the AFA does not accept incomplete applications
• projects involving more than one organization must be submitted by the primary applicant organization; separate organization applications will not be accepted for the same project

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online forms

• applicant contact information, including street and mailing address
• contact list, including primary and secondary contact persons and signing authority designate for the application 
• the organization’s registration details, including organization’s registered name, Alberta Registration number and incorporation date
• an applicant agreement with e-signature of signing authority designate for the organization
• a completed Statistical Report 
• a listing of all current board members include the names, positions, addresses, telephone numbers, fax numbers, and e-mail addresses
• total number of events, artists, artist fees paid from Arts Presenting worksheet

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

You’ll be required to complete and upload the following attachments:

• Arts Presenting calculation worksheet
• copies of all promotional materials related to the event, such as posters and programs, demonstrating compliance with AFA funding acknowledgement conditions (see "Conditions" below)
  • do not submit press clippings or videos
• the organization's most recent annual financial statement with Balance Sheet, Statement of Revenues and Expenditures, and Statement of Cash Flows
• a confirmation of filing of the organization's most recent annual return from Alberta Corporate Registry
• for presentations that include public screening of film and video media, please attach written evidence of compliance with film classification regulations as outlined in the Film and Video Classification Act
  • please review information and register with Alberta Film Classification on Alberta.ca
  • if you have questions, please email Alberta Film Classification or call them at 780-427-2006, toll-free by first dialing 310-0000 within Alberta

Applicants may be asked for additional information.

Format

• all video and audio files must be Windows compatible
• wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)
• if your support material is too large to upload, please mail a hard copy to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first name, last name and project number
  • support material sent by mail must be postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

First, complete the GATE Front Office Applicant Profile section with all required information.

GATE Front Office online forms

• contact list: A listing of primary and secondary contact persons and signing authority designate for the application
• applicant contact information: Street and mailing address 
• organization information: the organization’s registration details, including Alberta Registration number, Canadian Charitable Registration number (if applicable) and incorporation date
• organization applicant agreement: An Applicant Agreement with e-signature of signing authority designate for the organization 
• summer school participation report: Number of Participants per Age Range and geographic area for the organization’s most recent residence-based art program
• current board List: A list of all current members of the board of Directors, including names, titles, complete mailing addresses, telephone and fax numbers and e-mail addresses 
• project expenses: Complete the online form providing a detailed budget in Canadian dollars, indicating all projected summer school expenditures
• project budget:  The difference between expenditures and revenues will comprise the grant request to the AFA and cannot exceed 40% of the proposed budget.
• project revenue: Complete the online form providing a detailed, budget in Canadian dollars, indicating all projected non-AFA revenues.

Attachments

Attachments must be developed prior to application, using either original documents specific to your organization or preformatted AFA templates, and uploaded to your online GATE Front Office submission.

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

You’ll be required to complete and upload the following attachments in PDF format:

• resumes of curriculum designers, instructors, and other principal organizers (no more than four pages each) outlining their professional arts background, including training and any previous experience with delivering arts training to youth, or job descriptions if positions have yet to be filled
• a detailed description of the arts summer school program to be offered, including:
  • list of workshops and description of arts skills training and engagement in the creative process
  • detailed daily program schedule
  • materials and supplies (if applicable)
  • number of students
  • program structure, fees and registration
  • contracting instructors, technical and participant supervisory staff
  • extra-curricular activities, if applicable
  • food and lodging arrangements
  • other logistical and administrative functions required for an arts summer school operation
• copies of promotional material and public communications materials related to the summer school 
• a description of the organization’s history of providing arts training programs 
• the organization’s most recent approved annual financial statement of revenue and expenditure 
• a confirmation of filing of the most recent return from Alberta Corporate Registry 
• a copy of the organization’s Sexual and Workplace Harassment Policy for summer school staff and participants, with confirmation that this policy has been formally adopted within the past year
• a marketing plan detailing province wide promotion of the program
• for partnership projects, a copy of the contract or letter of agreement that indicates the responsibilities of each partner, and the knowledge, resources and experience that each will contribute
• additional support materials that may assist in the assessment process. These may include but are not limited to, promotional literature, programs, or newsletters
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
  • wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)
  • if your support material is too large to upload, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1. Please include your first name, last name and project number on the CD or USB

Applicants may be asked for additional information.

Applicants may submit only one application to this grant stream per arts discipline.

Partnerships

Applications for partnership projects must be submitted through one primary organization. The primary organization must designate the main contact for all requirements of the grant. Each organization involved in a partnership project must submit financial statements and confirmation of their corporate registries return.