Community News

The Calgary Philharmonic has been a pillar of Calgary’s vibrant arts scene since 1955 and in that time has grown to be one of Canada’s most celebrated live music ensembles. Led by Music Director Rune Bergmann, the Orchestra presents a wide range of concerts, inspiring education programs, and reaches audiences worldwide through free and accessible digital programming. In addition to 66 full-time orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada that has its own chorus of over 120 volunteer singers. In a typical season, the Calgary Phil welcomes over 100,000 visitors, connecting audiences to live music experiences, and serves the city of Calgary by fostering creativity and belonging. Your Phil. Your Music.

The Role 

The Artistic Administration Manager assists the Director, Artistic + Education in the planning and presentation of the Calgary Phil concert season. This role supports all programming and has a particular focus on Pops, Symphony Sundays for Kids, and select Special concerts and projects— from generating ideas, negotiation, contracting, and communicating all details to relevant team members to ensure successful and artistically rewarding presentations.

Responsibilities

• Assist with and facilitate the concert season planning process, with specific focus on Pops, Symphony Sundays for Kids, and select Special concerts and projects. 
• Work with Director, Artistic + Education with input from Education + Outreach Manager, Director, Marketing + Sales, and Associate Director, Sales to develop and document concert season pacing
• Negotiate contracts for non-classical concerts to engage conductors, soloists, composers, arrangers, and other required personnel, licensing and rights, and with presenting partners as required, working within budget parameters
• Communicate relevant information to Orchestra Operations team and other Calgary Phil admin, chorus and artistic leadership as applicable to ensure successful execution of concert productions and collaborations
• Manage Artistic Coordinator, supervising preparations of artistic contracts, itineraries, fee requisitions and payments processing for Calgary Phil season concerts. 
• Liaise with Calgary Phil’s home venue Arts Commons (soon to be known as Werklund Centre) and other venues on holds and bookings for concert season planning
• Be knowledgeable of clauses within the Collective Bargaining Agreement that must inform and guide the artistic planning processes for compliance
• Ensure artistic details are entered promptly and kept up to date in OPAS database system
• Serve as secondary point of contact for OPAS administration around users, file structure and reports (primary point of contact is the Information Management Specialist)
• Serve as Power User for SharePoint System and as liaison for technical matters involving Artistic + Education Department
• Report to Director, Artistic + Education each month on guest artist fees, chorus expenses, commissioning expenses, and other expense and revenue lines, as assigned. 
• Proof artistic content for Marketing and Development materials, as required
• Contribute to Calgary Philharmonic Society meetings with Calgary Philharmonic Players Association committees, including Programming, Resident/Associate Conductor, and Orchestra Committees as needed
• Manage and report on music licensing needs of the organization for performances and media 
• Supporting the Director, Artistic + Education, to create and prepare Artistic Budget framework, and input assigned budget lines
• Ensure alignment with financial goals of the Calgary Phil with respect to non-classical programs
• In collaboration with Director, Artistic + Education, develop analysis tools for assessing concerts for the factors of quality, sustainability and audience connection
• Review all contract riders with applicable departments to disseminate information as needed
• Concert and rehearsal duty as assigned       
• Stay informed around industry and local trends that impact this work

Desired Qualifications

• Results-oriented professional with a minimum of 5 years of experience in arts administration, with specific experience in orchestral music programming and/or live performing arts events
• University Degree at Bachelor Level (music degree preferred), or equivalent personal/work experience with various musical genres,
• Strong knowledge of various musical genres
• Strong interpersonal and people management skills
• Strong communication skills 
• Experience negotiating contracts 
• Proven ability to build and maintain relationships with key stakeholders such as agents, guest artists, conductors, etc.
• Ability to work in a fast-paced team environment and respond calmly to challenging situations
• Strong attention to detail
• Good working knowledge of Word, Excel, PowerPoint, Outlook. Willingness to learn new programs, particularly OPAS (Orchestra Planning and Administration System)
• Reliable, energetic, creative and respectful, possessing sound judgment and the ability to handle confidential/sensitive information
• Flexibility in working hours is required with a combination of regular daytime hours in addition to various evenings and weekends based on the rehearsal/concert duty schedule
• Must have valid Driver’s license

Additional Details

• This position is full-time with an annual salary ranging from $70,000 to $80,000 The successful candidate who meets the required qualifications can expect to start at the mid-range salary level.
• This position will require evening and weekend work 
• The Calgary Phil is trialing a hybrid remote work program. Employees who are eligible for this program can work up to three days / week from an appropriate remote location
• As part of our full compensation package, Calgary Phil offers 3 weeks’ vacation, a comprehensive benefits package that includes RRSP contributions, health coverage, an employee assistance program, bonus days off, and other non-cash benefits.
• Office location: Arts Commons, Floor 2, 205 8 Avenue SE Calgary AB T2G 0K9

Application Process 

Application deadline: 15 January 2025

Applications will be reviewed regularly, and suitable candidates may be contacted before the deadline. No phone calls or emails please.

Please send cover letter and resume to: 

Andrea Davison, 

Director, Artistic + Education 

HR@calgaryphil.com with the subject line "Artistic Administration Manager” 

The Calgary Phil is committed to fostering an anti-racist, equitable, diverse, and inclusive environment and, as such, encourages qualified candidates from a diverse range of backgrounds. 

If you require accommodation for the recruitment/interview process, please let us know so that we can work with you to accommodate your needs. 

We thank you for your interest in the Calgary Phil. Please note only shortlisted candidates will be contacted. 

Follow the Calgary Philharmonic @calgaryphil on Facebook, Instagram, and LinkedIn and register for email updates at www.calgaryphil.com/newsletter.

The Free Will Players Theatre Guild - Assistant Managing Director

Company profile

The Free Will Players Theatre Guild was formed in 1989 by a group of actors in a truly co-operative spirit with the mandate to produce the works of William Shakespeare.

The company runs the Freewill Shakespeare Festival, which has grown into a professional theatre festival with an annual audience of thousands. We stage outdoor productions every summer.

See www.freewillshakespeare.com.

Responsibilities

The Assistant Managing Director (AMD) is primarily responsible for assisting the Managing Director. The division of responsibilities between the Managing Director and the AMD may change over time according to the qualifications, comfort, and abilities of the AMD, and the needs of the company.

Year-round duties include:

• fundraising and liaising with donors, sponsors and patrons
• organizing fundraising and other special events
• liaising with vendors and service providers, and ordering product for the festival
• attending outside meetings
• assisting with grant applications
• other duties as assigned.

During the run of the Freewill Shakespeare Festival, the AMD is the main point of contact for on-site staff and volunteers.

In the lead-up to and during the festival, duties also include:

• hiring festival staff
• training and supervising staff and volunteers
• coordinating special events and fundraisers
• managing patrons and other users of the festival location
• being available on site to manage contingencies and emergencies

The AMD will be called on to run errands around the city, sometimes on short notice. Regular access to a vehicle is required.

The AMD is frequently required to work independently and is expected to seek the advice from the Managing Director and exercise good judgment.

Oversight

The AMD is a vital and trusted employee within the company. They report to the Managing Director. They may want to attend board meetings and report directly to the board, but this is not required.
Qualifications

The successful candidate will have:

• Experience in managing theatre companies, festivals, or not-for-profit organizations
• Experience in grant writing and advocacy
• Experience training and managing employees and volunteers
• A passion for the performing arts and Shakespeare
• An interest in advancing your skills and taking on new challenges
• Current standard first aid and ProServe certifications
• Be able to perform the physical demands of the job: lifting 20 lbs overhead, long periods of standing and walking on concrete, grass, and on slopes, long periods of outdoor work in various weather conditions, long periods of sitting, and other physically demanding duties

Compensation

The salary range for this position is $28,000 to $30,500. Freewill believes in investing in its employees. There may be opportunities for professional development where appropriate.

This is a permanent employee position. Hours of work are part time through most of the year and increase to full time in the month running up to and during the festival. Hours may be flexible, depending on the needs of the company and the Managing Director.

The AMD may work outside the company providing that they inform the Managing Director and the work does not interfere with their responsibilities to the company.

How to apply

The Free Will Players Theatre Guild does not just accept differences — we celebrate and thrive on them. We are proud to be an equal opportunity employer. Please submit the following documents to md@freewillshakespeare.com:

1. letter of interest
2. résumé
3. reference letters (if desired, to a maximum of three)

Only candidates selected for an interview will be contacted.

A conference is scheduled with resource tables and 4 well respected speakers who will touch on a variety of subjects to benefit any youth or young adult with a passion and drive to receive an education, and beneficial resources for your artistic journey in the world.

A one stop resource day for those thinking of an art career, those already embarked in an art education or those already on their art journey.

Come with your questions and ask those who have the experience. This conference is for you!

All due to a special grant provided by the County Clothesline to celebrate their 40th anniversary.

It was created to provide information, guidance, and resources to passionate youth/young adults, who are early career artists in Strathcona County.

It is a 3 year $30,000 grant which will provide opportunities for youth in Strathcona County to contribute to the county’s vibrant art community.

Conference December 7,  590 Broadmoor Blvd. Sherwood Park. 

Free registration thru Eventbrite

LinkTree: linktr.ee/legacy.projectccl
Facebook Page: www.facebook.com/profile.php?id=61567035195456
EventBrite: www.eventbrite.ca/e/1022178853467?aff=oddtdtcreator
Instagram:www.instagram.com/thelegacyprojectcclf/?utm_source=ig_web_button...
Website: sites.google.com/view/thelegacyprojectccl?usp=sharing

Artist Statement Workshop with Aruna D’Souza

Friday, November 29, 2024, 6 - 7:30 pm

The Southern Alberta Art Gallery Maansiksikaitsitapiitsinikssin invites you to join us for an artist statement writing workshop led by acclaimed writer and art historian Aruna D’Souza. Participants will learn the essentials of artist statements and writing about their work from. Participants are encouraged to bring their own writing for review and edits. This tour is free for members. For non-members regular admission applies.

If program cost presents a barrier, please contact Heather Kehoe, Program & Events Coordinator, hkehoe@saag.ca 

www.saag.ca/events/artist-statement-workshop-with-aruna-dsouza

Aruna D'Souza writes about modern and contemporary art, intersectional feminisms, and diasporic aesthetics.  Her work appears regularly in 4Columns, The New York Times, and in numerous artist’s monographs and exhibition catalogues. Whitewalling: Art, Race, and Protest in 3 Acts was named one of the best art books of 2018 by the New York Times. Recent editorial projects include Linda Nochlin’s Making It Modern: Essays on the Art of the Now and Lorraine O’Grady’s Writing in Space 1973-2018; she co-curated the retrospective “Lorraine O’Grady: Both/And” at the Brooklyn Museum in 2021. She is the recipient of the 2021 Rabkin Prize for art journalism and a 2019 Andy Warhol Foundation Art Writers Grant. She was appointed the Edmond J. Safra Visiting Professor at the National Gallery of Art in 2022, and the W.W. Corcoran Professor of Social Engagement at the Corcoran School of Art, George Washington University, in 2022-2023. Her most recent book, Imperfect Solidarities was published in 2024.

#GivingTuesday is the world’s largest generosity movement. Last year, Canadians gave $53.8 million dollars in 24 hours. Make sure your organization is ready to join the movement on December 3, 2024 with a Crowdfunding Alberta campaign!

Crowdfunding Alberta is an online fundraising program developed specifically for Alberta’s non-profit/voluntary sector organizations.

Through Crowdfunding Alberta, 50% of donations made to campaigns, within 8-weeks of launching online, will be matched by government up to $5,000 per organization per year (April 1 – March 31).

See Crowdfunding Alberta for eligibility details.

Crowdfunding Alberta uses government match funding to entice donors to support Alberta-based non-profit organizations and initiatives while connecting Alberta’s non-profit organizations with a wider network of supporters.

Match funding is proven to not only encourage people to give - but to give more generously. Since launching in November 2021, Crowdfunding Alberta has helped Alberta’s non-profits earn over $1.5 million in donations and match funding.

With the giving season – the most generous time of year – right around the corner, now is the perfect time to get started on your first or next Crowdfunding Alberta campaign.

For more information visit the Crowdfunding Alberta website or email crowdfundingalberta@gov.ab.ca.

Hello Artists,

Submissions are now open to participate in our Annual Spring Art Exhibition & Sale on April 26 & 27, 2025. We encourage all painters, sculptors, photographers, ceramic, glass, jewelry and textiles artists to apply now to participate in our upcoming juried show.

Applications are reviewed on a first come, first-served rolling basis and artists are notified of their participation within 1-6 weeks. 

Accepted artists will pay a non-refundable participation fee of $100.00. Beacon Original Art will retain 20% of each artist’s total sales.

The deadline to submit is March 29 for both indoor and outdoor display space.

Please visit Artist Submissions to review an application / contract and more details. Join us in our 16th year of bringing artists and art enthusiasts together in Calgary.

Thanks very much for your consideration, we look forward to reviewing your applications!

Tammy and Stephen