Jobs

Organization

Edmonton Arts Council ( ‘EAC’) recognizes our relationship with the Indigenous people of Treaty 6 territories. In doing so, we renew our commitment to continuing our collective journey toward the ideals of peace, friendship, and understanding at the core of that agreement. 

The EAC is a non-profit society and charitable organization established in 1995 that supports and promotes the arts in Edmonton. EAC works to; Build partnerships and initiate projects that strengthen the community; Invests in Edmonton festivals, arts organizations, and individual artists through municipal, corporate, and private funding; Provides expert advice to government and other agencies on issues that affect the arts; Creates awareness of the quality, variety and value of artistic work produced in Edmonton.

The vision of the EAC is to cultivate a rich, diverse, and inclusive cultural environment that reflects the city's unique identity. The mission of the EAC is to connect, advocate, and invest in the arts community to ensure that the arts are integral to the lives of Edmontonians. This involves promoting the value of the arts, securing resources, and facilitating opportunities for artists and arts organizations. Connections & Exchanges is the award-winning current cultural plan that outlines a strategic framework for the growth and transformation of arts and heritage in Edmonton over a decade to 2029.

The plan focuses on three main goals: to infuse culture, arts, and heritage into every aspect of civic fabric; support cultural makers and interpreters; and to grow arts and heritage audiences. It emphasizes collaboration, inclusivity, and innovation, aiming to create a thriving cultural ecosystem that benefits all Edmontonians. This further upholds the significance of the EAC’s work with equity-seeking communities emphasizing the significance of the Inclusion, Diversity, Equity and Access (IDEA) framework. In alignment with the Indigenous Principle as reflected within Connections & Exchanges that Indigenous people have agency in their journeys of revitalizing and participating in traditional, contemporary, and future manifestations of their culture.

The EAC works with the city, its agencies, and the arts community in Edmonton for the benefit of all citizens to realize our vision of a city where arts and culture are integrated in all aspects of our community life and where both individual artists and arts organizations are valued and supported in their endeavors to create, communicate, and contribute. Core programs and services for Edmontonians include managing a suite of investment programs for individual artists and arts and festival organizations, managing the City of Edmonton’s Public Art Policy and Public Art Collection, EAC Shop and Services, Community Animation in Edmonton neighbourhoods, and other special projects.

The impact of the EAC on the community is profound. By supporting local artists and arts organizations, the EAC helps to ensure a thriving cultural scene that enriches the lives of residents and visitors alike. As a glimpse of some of the impact these programs and services have had in 2023 the EAC:< >invested over $14 million in 305 artists and collectives, and 194 arts and festival organizations, through grant funding. brought 127 artists to 140 Edmonton neighborhoods through 146 events with the Community Animation programming.  showcased 238 artists in Shop & Services with 8837 tickets sold.managed 292 artworks in the Public Art collection with 27 artworks planned or in progress.million and expenses were $21.4 million, with $14.5 million disbursed as grants. For the fiscal year 2024, annual revenues are projected to be $20.6 million, with $19.7 million provided by the City of Edmonton. The EAC anticipates ending the 2024 fiscal year with an unallocated reserve of approximately $390,000.    

Community

Located in the heart of Treaty No. 6 Territory, Edmonton/amiskwaciywâskahikan is one of Canada’s youngest and fastest growing cities. The traditional meeting ground for many Indigenous communities, including the Nehiyawak/Cree, Dene Suliné, Nakota Sioux, Saulteaux, Niitsitapi/Blackfoot, Métis, and the Inuk/Inuit peoples, Edmonton is home to Canada’s second-largest urban Indigenous community. The city’s continual development as a thriving urban centre encourages the ongoing migration of people from across Canada and around the world.

The city's visible minority population sits at 42.8 percent, with South Asian, Chinese, Black, and Filipino people making up the largest visible minority communities within Edmonton. Our diverse arts ecology in Edmonton reflects the population, with festivals, organizations, and major events such as the Indian Film Festival of Alberta, 5 Artists 1 Love, Cariwest, Edmonton Filipino Fiesta, and the Ociciwan Contemporary Art Collective.

As Alberta’s capital city with a population of over 1.2 million, Edmonton boasts a variety of major amenities that enhance the quality of life for its residents, including world-class educational institutions, several leading hospitals and specialized medical centers, and an extensive network of parks and recreational facilities. 

Nicknamed “Canada’s Festival City” Edmonton is home to a vibrant arts community. Offerings range from theatre and music venues to galleries and studios, brought to life by large institutions, community arts programs, collectives, and individual artists. The Edmonton Arts Council serves the entire community to bring art to a public that agrees (87%) that arts and culture make communities better places to live. A further 85% of surveyed Edmontonians agree that participating in arts and cultural activities builds a shared sense of community identity. 

Sources: edmontonarts.ca; exploreedmonton.com; Edmonton.ca; regionaldashboard.alberta.ca

Position Summary

The Executive Director serves as a collaborative and visionary leader. Reporting to the Board of Directors, they advance the EAC’s role in the Edmonton arts ecology as a leading voice, ensuring the achievement of the organization’s mission, mandate, and core values. The individual leverages organizational resources to build, nurture and expand partnerships increasing the EAC’s reach into the community. 

They provide strategic and inspirational vision for supporting artists and organizations in their capacity to reach equity seeking communities, including through the Indigenous principle. The Executive Director is accountable for the integration and implementation of the organization’s financial, operational, human resources and programmatic strategies.

They provide leadership and guidance to a close-knit team of highly engaged arts professionals dedicated to delivering projects, initiatives, programs and services with creativity and passion.    

Roles and Responsibilities 

Strategic Vision and Governance

• Lead the refinement and implementation of the strategic plan in partnership with the Board of Directors and senior leadership team, prioritizing the allocation of resources and the alignment of delivery to measurement, evaluation and learning framework. 
• Nurture relationships with the Board of Directors, ensuring they are equipped with the information and tools required to fulfill their governance and community ambassadorship duties. 
• Strengthen the establishment of Board level supports, acting as a conduit for governance decision making models, strategic directions and budget implementation and monitoring responsibilities.
• Engage in opportunities to advance Board level capacity.
• Embrace other strategic vision and governance duties as needed. 

Community Partnerships and Engagement

• Serve as the public face for the organization, identifying and stewarding relationships with the City of Edmonton, organizational partners, and key stakeholders in the arts ecology.  
• Advance the implementation of the Indigenous Principle in the EAC’s engagement of Indigenous artists and Indigenous lead arts organizations.
• Nurture relationships with local, provincial, and national arts councils and other municipalities; partners like the Edmonton Heritage Council and Arts Habitat Edmonton; and stakeholder relations including municipal agencies and organizations like the Edmonton Public Library, Community Leagues, and Edmonton Community Foundation.
• Embrace other community partnerships and engagement duties as needed. 

Organizational Excellence and Fiscal Resiliency

• Lead the alignment of Programs, Services, and Access with Finance, Organizational Effectiveness and Engagement areas that maximize efficacy, strengthen internal capacity, and nurture strong internal communications.  
• Uphold the organization IDEA (Inclusion, Diversity, Equity and Access) framework as an underpinning principle throughout the organization. Prioritize and champion initiatives to invest in internal capacity through development and identification of the need for new resources.   
• Lead the EAC in informed development of the next strategic plan through an integrating of the various learnings, opportunities, and priorities.  
• Optimize and implement equitable operational policies, processes, and procedures that increase efficiency, establish quality services to grant recipients and artists, promote integrity, and strengthen internal controls.  
• Engage staff in consistent and supportive dialogue, nurturing a bridge between the overarching organizational vision and mission and the direct delivery of programs and supports.
• Maintains fiduciary responsibility for the health and viability of the organization.
• Embrace other organizational excellence and fiscal resiliency duties as needed.  

Traits and Characteristics

The Executive Director will be responsible for achieving results through the collaborative efforts of the team. Driven by their extensive past experiences and passion for assisting others, the Executive Director will be capable of building rapport with those in the community, in government, and across a diversity of sectors and businesses. They can discern the practical values of situations, the individuality, and perspectives of others, and make quick decisions when urgency is required.

Other key competencies include:

• Leadership and Diplomacy – the capacity to tactfully handle sensitive or difficult issues which impact the community while organizing and influencing elected officials, interested parties, and the public, to believe in a vision.
• Decision Making and Personal Accountability – the acuity to analyze many aspects of a situation to make consistently sound and timely decisions for EAC and being answerable to staff, Board, and the public for their own actions.
• Influencing Others and Interpersonal Skills – the sensitivity in relating well to a diverse community, while also personally affecting the actions, decisions, opinions, or thinking of others relating to the value of arts ecologies.
• Futuristic Thinking – the ability to imagine, envision, project and/or create what has not yet been actualized by EAC but would result in positive community impact.

Qualifications

As a qualified candidate, your combined work and educational experiences have prepared you as a forward-thinking leader with a proven ability to guide transformational change in achieving the objectives of the art ecologies. You bring 10 plus years of progressive senior leadership experience in organizations of varied complexity and size. You have demonstrated experience as a confident, informed public speaker who is actively engaged with a variety of stakeholders. You have a proven ability to work collaboratively with equity-seeking communities, elevating the work of all members. As a leading candidate, you are eligible to work in Canada with an understanding of the Edmonton arts ecology.

Compensation and Benefits

The EAC provides a competitive and equitable compensation package with a starting salary in the range of $160,000 to $180,000 Canadian. Benefits include voluntary participation in a Registered Pension Plan, an extended health plan, 3 weeks of paid vacation, and paid sick time which includes up to 4 personal days per year.

Applications and Inquiries

The EAC welcomes applications from all qualified individuals which includes applications from equity-seeking communities who have non-traditional experiences. Applicants who anticipate needing accommodations during the recruitment process are encouraged to contact Arts Consulting Group in confidence.  

To submit a cover letter and resume with a summary of demonstrable accomplishments (electronic submissions preferred), please click here or visit artsconsulting.com/opensearches.

For questions or general inquiries about this job opportunity, please contact: 

Bruce D. Thibodeau, DBA, President
Jeff Erbach, Associate Vice President
1811 4th Street SW, Suite 523
Calgary, Alberta T2S 1W2
Tel: (888) 234.4236 Ext. 201 
Email:  EdmontonArtsCouncil@artsconsulting.com

The Edmonton Arts Council recognizes its relationship with the Indigenous people of Treaty 6 territories. In doing so, the EAC renews its commitment to continuing a collective journey toward the ideals of peace, friendship, and understanding at the core of that agreement.

Gallery Assistant, Esker Foundation

Full-time (37.5 hours / week), in person, permanent position.

A typical work week is Wednesday-Sunday 10 am-6 pm. Occasional evenings will be required.

Esker Foundation is seeking an organized and creative thinker to join our gallery team in the role of Gallery Assistant. The Gallery Assistant reports to the Director/Curator and works closely with the Curatorial, Programs & Engagement, Bookshop, and Communication & Marketing teams. Primary responsibilities include managing the front desk and engaging with gallery visitors, providing assistance to the Director with general office and administration tasks, and assisting in the running of gallery events.

This is a full-time (37.5 hours per week), in-person, permanent position. A typical work week is Wednesday-Sunday, 10am-6pm. Occasional evening work will be required, given the nature of gallery programming. Should overtime be incurred, it will be compensated with time off in lieu at a rate of 1.5 hours for each hour of overtime worked. The salary for this position is $52,000. Benefits, following three months of employment, include health and dental, group retirement savings plan of 3% annually which is matched by the employee, 15 days paid vacation, 7 personal/health days, and underground parking.

The preferred start date for this position is September 9, 2024.

Application deadline: Thursday August 1, 2024 @ 6 pm MST

About Esker Foundation

Esker Foundation is located near the confluence of the Bow and Elbow Rivers, a site known as Mohkinstsis, and a deeply significant place within Treaty 7 territory.  We acknowledge that the Treaty 7 region is part of the traditional territories of the Blackfoot Confederacy, including the Siksika, Piikani, and Kainai Nations; the Tsuut’ina Nation; and the Îyâxe Nakoda Nations, which includes the Chiniki, Bearspaw, and Wesley Nations. This City of Calgary is also home to the Otipemisiwak Métis Government of the Métis Nation of Alberta, Districts 5 and 6.

Founded by Jim and Susan Hill in 2012, Esker Foundation is a privately funded contemporary art gallery guided by curiosity and passion. Through exhibitions, public programs, publishing, and commissioning activities, the Foundation supports artists and audiences through a variety of learning, connecting, and collaborative models. As a team, we strive to place the artist and their practice at the core of our work, and to support, in as many ways as we can, the complex, difficult, and playful dialogues that exhibitions can produce. We each believe in the value of exhibitions and public engagement being responsive and experimental, and our production, activities, and relationships are all built in support of these values.

Esker Foundation is committed to anti-racism, anti-oppression, equity, and inclusion. We strongly encourage applications from Equity-deserving communities including individuals who are gender diverse, LGBTQ+, Two-Spirit, and individuals who are Indigenous, Black, or People of Colour. (Equity-deserving groups are communities that experience significant collective barriers in participating in society. This could include attitudinal, historic, social and environmental barriers based on age, ethnicity, disability, economic status, gender, nationality, race, sexual orientation and transgender status.[1])

While we seek to be accessible, we wish to be transparent about the current limitations of our facilities. Esker Foundation is not fully accessible in the following ways:
Multiple doors in our building, including access doors in our underground parkade and keyless entry doors within the building, are not equipped with accessibility buttons. 

Esker Foundation is not presently equipped with technology that supports those with hearing or visual impairments.

We acknowledge that accessibility is a relational and dynamic conversation that will differ individual to individual. If you have any questions or concerns about barriers to access at Esker Foundation or the Atlantic Avenue Art Block, please reach out to employment@eskerfoundation.com

To learn more about the team at Esker Foundation please visit eskerfoundation.com/about/

Primary Responsibilities

Esker Foundation is committed to teamwork, professional development, and creating a supportive environment for growth and learning. All training for this position will be provided by Esker staff during regular gallery hours.

Front of House

You will primarily be responsible for managing the front desk and providing excellent in-person visitor experience. You will be an initial public contact for the gallery; answer and direct phone, email, and in-person inquiries; provide insight into gallery exhibitions; and help people feel warmly welcomed during their visit.

You will connect with the Curatorial, Programs & Engagement, Communication & Marketing, and Bookshop teams to engage in conversations around programming and exhibitions, and to cultivate in-depth knowledge on artists and their practices. Curiosity to gather knowledge on many levels and to appropriately engage with audiences will be key to enjoying and growing in this position.

Responsibilities include:

• Opening and closing the gallery during the Wednesday-Sunday work week.
• Monitoring the front desk during opening hours.
• Exhibition security checks and recording climate readings throughout the day.
• Providing an informative and welcoming experience for all visitors.
• Responding to, or directing, public inquiries received by phone, email, web, or in person.
• Managing the general Esker email account.
• Recording and managing up-to-date phone messages.
• Tenant bookings in Nest – which also includes general building and community relations.
• Tracking and recording gallery attendance and other statistics.
• Training volunteers on front desk responsibilities and Square POS.
• Assisting in Bookshop sales in-person and on e-commerce platforms, including the packaging and shipping of orders.

Gallery Administration

You will also assist the Director with general office and administration tasks.

Responsibilities include:

• Arranging and coordinating all staff meetings and master calendar for events.
• Arranging and tracking all applicable staff training.
• Assisting in EDIA research, audits, and staff training.
• Monitoring office/common area equipment and purchasing office supplies as required.
• Co-ordinating and booking artist and guest travel and accommodation.
• Shipping and receiving of all non-art related material.
• Arranging of courier services.
• Mailing exhibition invitations and brochures and managing mailing lists.
• Managing common kitchen, including purchasing supplies.
• Additional office admin and day-to-day gallery tasks as needed.

Public Program and Event Support

Assist with special events and public programs as required.

Responsibilities and skills required include:

• Assisting in the preparation and execution of opening receptions, including catering and bar needs.
• Assisting with both setup and cleanup of programming events.
• A full understanding of the technical support available for programs, including both software and hardware applications. This includes a working knowledge of Power Point, iPhoto, or other presentation software, as well as our in-house projectors, televisions, presentation hardware, microphones, and recording hardware.

Skills and Abilities:

With the recognition that skills and abilities do not necessarily need to be accompanied by an institutional qualification, formal educational credentials are not mandatory for this position.

• Flexible, respectful, and thoughtful to co-workers, artists and guests, volunteers, the local arts community, and the public.
• This role requires someone who is personable, friendly, open-minded, and enjoys interacting with people.
• The capacity to engage with and honour dialogues around reconciliation, inclusion, equity, and diversity.
• Knowledge of and interest in contemporary visual culture.
• Excellent research, communication, organizational, computer, and writing skills.
• The ability to communicate your ideas and present information to a variety of audiences.
• The ability to work in a deadline-driven and collaborative work environment. 
• The ability to take on and manage independent work initiatives and projects.
• An emotionally mature individual with strong self-awareness and a willingness to learn.
• Experience with the following software and platforms is an asset but not a requirement: Microsoft Office, macOS, Wordpress, Square Point of Sale, Adobe Creative Suite (i.e. Photoshop, InDesign).
• Applicants must be eligible to work in Canada.

How to Apply:

Please submit a cover letter outlining your relevant experience and skills and a resume or CV. Contact information for three professional references will be required if you are selected for an interview.

Professional references may include references from supervisors, co-workers, and professional colleagues, from a place of work or study, or where you have volunteered.

Send your application in one pdf to employment@eskerfoundation.com by Thursday August 1, 2024 @ 6pm MST with the subject line: Gallery Assistant

Interviews will be held either in-person or by Zoom in mid-August 2024.

The preferred start date for this position is September 09, 2024.

[1] This definition of “equity-deserving groups” is cited from the ‘Equity, Diversity, Inclusion and Indigenization Key Terms’ of Queen’s University’s Human Rights and Equity Office. https://www.queensu.ca/hreo/sites/webpublish.queensu.ca.hreowww/files/fi...

Grindstone Theatre is hiring a full time Bookings and Operations Manager.

To apply please email bmartin@grindstonetheatre.ca with YOUR NAME - Bookings and Operations Manager Application in the subject line with a cover letter and CV. We look forward to hearing from you!'

Deadline to apply is July 19th.

Full details

Bookings and Operations Manager

About Us:

Grindstone Theatre Society is a non-profit organization dedicated to advancing arts and culture. Founded in 2011 Grindstone Theatre has become a cornerstone of the Improv, Theatre, Comedy and Music scene in Edmonton. With multiple performance venues including the Grindstone Comedy Theatre, The Orange Hub Theatres, and our Fringe "Bring Your Own Venues," we offer a diverse range of venues and programming to engage audiences and support local and national artists, arts producers and community groups.

Mission:

Grindstone Theatre Society is committed to creating professional opportunities for local emerging performing artists. We believe that Edmonton has an overflow of talent that deserves to be nurtured and showcased. We serve to advance a diverse community of arts and culture through theatre, comedy, music and art.

Job Description:

We are seeking a dynamic and experienced Bookings and Operations Manager to oversee all bookings and operational aspects of Grindstone Theatre's venues. Reporting to the Artistic and Executive Director, the Bookings and Operations Manager will be responsible for managing venue rentals, coordinating event logistics, and ensuring the smooth operation of our theatres. This role will also oversee budgeting, venue sponsorship, reporting, booking contracts, marketing, and ticketing, as well as hiring and managing staff.

Responsibilities:

1. Booking Management:

• Serve as the primary point of contact for all venue rental inquiries, negotiating rental agreements, preparing contracts, and overseeing the booking process from start to finish.
• Maintain an up-to-date booking calendar for all Grindstone Theatre venues, ensuring efficient use of space and resources. Share the calendars with the necessary stakeholders.
• Develop and maintain relationships with clients, event organizers, and artists to encourage repeat bookings and foster positive partnerships.

2.A. Comedy Theatre Venue Operations:

• Oversee operational aspects of Comedy Theatre venue, including scheduling staff (TD/Head Technician and Box Office/FOH staff). Work with the General Manager who will coordinate Bistro staff and handle facility repairs and maintenance.
• Develop and implement operational policies and procedures to streamline venue operations and improve efficiency.

2.B. Orange Hub Venues

• Work with the AD to develop the Orange Hub Business Plan, Policies and Procedures.
• Review the management contract with the City of Edmonton for the Orange Hub Theatres. Ensure compliance and report to the City of Edmonton as required for the Orange Hub Theatres management contract.
• Conduct interviews with the AD and hire related staff for the Orange Hub Venues
• Work closely with the Technical Director and Front of House Services Manager to coordinate technical requirements, staffing needs, and venue setup for events.

2.C. Fringe BYOV Venues

• Produce and manage the Grindstone Fringe Festival BYOV’s
• Use the same processes of soliciting applications from renters
• Manage venue rental contracts with external venues (ex. Luther Center, Mile Zero Dance, etc)
• Create a google form to collect applicant information once dates are announced for the festival
• Ensure the application is marketed across Grindstone channels and Theatre networks
• Update the website with Fringe BYOV deadlines and relevant venue information
• Select shows for each venue and send offers, contracts and invoices. Have the shows approved by the AD.
• Liaise with Fringe proper on the amount of venues running and shows accepted
• Create show schedules for each venue. Ensure the schedule works with the Artists and submit the final show schedule to Fringe Proper, then upload all show times into Eventotron
• Schedule Technicians and FOH managers for the duration of the festival
• Instruct FOH managers to work with Volunteers for ticket scanning and line management
• Work with the Festival TD to collect all technical needs from BYOV Producers
• Work with the Festival TD to ensure all venues are properly outfitted with lighting/sound equipment, chairs, signage etc.
• Work with the Festival TD to ensure all City of Edmonton checklist requirements needed for Road closure are completed, monitor the BYOV build budget and reconcile expenses with the TD, approve the set up/strike schedule proposed by the TD
• Hire any additional FOH staff or Volunteer Coordinator to ensure FOH Volunteers are scheduled for each Fringe show to scan tickets
• Manage venue sponsorship for the Festival
• Work with graphic designers to create site signage (show schedule boards) and directional signage

3. Financial Management:

• Develop and manage venue budgets, tracking revenue and expenses, and preparing financial reports for management and stakeholders.
• Monitor ticket sales, rental revenue, and other sources of income, identifying opportunities to maximize revenue and minimize expenses.
• Coordinate with the AD, General Manager and Bookkeeper to ensure compliance with financial policies and procedures.

4. Marketing:

• Collaborate with marketing staff to develop marketing strategies and promotional campaigns to increase venue visibility, increase bookings and promote what is happening at each theatre venue from a venue perspective.
• Maintain current information online regarding the venue throughout the Grindstone Website and associated channels
• Coordinate with the City for any signage needs

5. Ticketing and Box Office:

• Oversee ticketing operations, including coordinating ticketing information with renters, putting tickets up for sale through Showpass and the Grindstone website, managing ticket inventory, and coordinating with box office staff to ensure smooth ticket sales and distribution.
• Prepare ticket settlement reports and provide to producers/renters
• Coordinate the same ticketing process for internally produced Grindstone productions.

6. Staff Management:

• Hire, train, and supervise the Technical Director and Front of House Services Manager and grow the staffing team as necessary providing leadership, guidance, and support to ensure the successful operation of the theatre venues.
• Conduct performance evaluations, provide ongoing feedback, and address any performance issues or concerns in a timely and constructive manner.

Qualifications:

• Bachelor's degree in Arts Administration, Business Management, or related field (preferred).
• Minimum of 5 years of experience in venue management, event planning, or related field, with a demonstrated track record of success in managing theatre operations and bookings.
• Strong leadership and management skills, with the ability to effectively lead and motivate a team of staff and volunteers.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with clients, colleagues, and stakeholders.
• Proficiency in budgeting, financial management, and reporting, with the ability to analyze financial data and make data-driven decisions.
• Knowledge of marketing principles and strategies, with experience developing and implementing marketing campaigns to promote events and drive ticket sales.
• Familiarity with ticketing systems, event management software, and other tools used in theatre operations (preferred).
• Commitment to the mission and values of Grindstone Theatre Society and a passion for supporting the arts and cultural community.

Position Details:

• 40 hours/week
• Job start date: July 29 2024
• $43,000 - $52,000 / year depending on qualifications and experience
• benefits available after 6 months

How to Apply:

Please submit your resume and cover letter outlining your relevant experience and qualifications to bmartin@grindstonetheatre.ca with the subject line "Bookings and Operations Manager Application - [Your Name]". In your cover letter, please include why you are interested in joining Grindstone Theatre Society and how your experience aligns with the responsibilities of the role.

Grindstone Theatre Society is an equal opportunity employer and welcomes applications from individuals of all backgrounds and experiences. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Summer Education Assistant

Overview

Grindstone Theatre is seeking an Education Assistant for 20 hours per week. We are looking for someone with administration and education experience to help the Education Manager facilitate the summer camps and workshops at The Grindstone Theatre School. This job will include assisting the Education Manager in supervising the summer camps, classes, workshops and festivals. It also involves communicating with parents, students and instructors, reviewing administrative documents and completing outreach at each of our summer festivals and other summer events. Applicants must be self-starters and able to self manage their time, workload and other responsibilities. 
If you are passionate about theatre arts, have a background in Theatrical Education or social media and are able to manage and solve problems on the fly - we think you would be a great fit!

Responsibilities and qualifications

Responsibilities:

• Be knowledgeable and informed about all programs offered through Grindstone Theatre School
• Communicate with instructors, students and Education Team regularly
• Give daily updates of tasks completed to the Education Manager and team
• Assist in producing showcases and communicate with instructors for tech and showcase needs
• Follow and uphold Theatre School Policies
• Complete outreach at any summer festivals or events
  • Be able to sell or promote our ongoing and upcoming programs to any interested parties
• Assist with set up, tear down and front of house for Grindstone Festivals (Comedy Fest & Fringe)
• Help the Education Manager in creating content and managing the social media for The Grindstone Theatre School
• Administrative duties such as reviewing any documents created by the Education Team, keeping up with correspondence, any additional duties as assigned
• Be available and present for the run of camps, classes, workshops, and festivals
• Be the site contact while programs are in session (to be split between the Education Team)
• Assist the Education Manager with scheduling and contracting Studio Rental inquiries
• Assist the Education Manager with Marketing campaigns
• Help create and send education newsletters and e-blasts
• Assist the Education Manager with website updates and student registrations
• Respond to student inquiries
• Other duties as required

Qualifications:

• High School Diploma
• 1 year of admin experience (experience in Fine Arts Education Administration is an asset)
• General knowledge of theatre practice
• Experience with Wix is an asset
• Experience in fundraising is an asset
• Strong interpersonal and customer relations skills. Ability to create and sustain positive working relationships with theatre companies and staff
• Strong organizational and time management skills
• Demonstrates attention to detail with the ability to manage competing priorities at work
• Self-directed with the ability to take initiative
• The Summer Assistant MUST be available for the following dates:
  • Start Date: Tuesday June 18, 2024
  • Classes: Tuesday June 25, 2024
  • Classes: Wednesday June 26, 2024
  • Classes: Thursday June 27, 2024
  • Comedy Fest: July 3 - 7, 2024
  • Tentative Workshops (TBD): 
    • July 13 or 14
    • July 20 or 21
    • July 27 or 28
  • Camps: July 8-12, July 15-19, July 22-26 and July 22 - August 2, 2024 (please see the attached schedule for more information)
  • Showcases: August 6th and August 8th, 2024
  • Edmonton Fringe Festival: August 15 - 25, 2024
  • Final Day: TBD based on hours left 

Position details

Schedule/Wage:

• Wage is $18.50/hour based on Canada Summer Jobs Grant
  • Must be under 30 years old
• 20 hours per week
• Mixed availability - partial day times and partial evening and weekends

To apply, please send a Cover letter & Resume to Jules Pepin at jpepin@grindstonetheatre.ca.

Please note “Summer Education Assistant” in the subject line. No phone calls please. 

At a glance

Employment: Canada Summer Jobs Contract (8-weeks)
Hours: 35 hours/week
Term Date: June 24, 2024 to August 16, 2024
Wage: $22/hr
Location: Calgary (in-office)

Join us today and see for yourself some of the many reasons why were voted one of Alberta’s Top Employers!

To apply, send your resume and cover letter to: employment@artscommons.ca

Closing Date: June 6, 2024

Supervised by the VP, Programming and mentored by the Associate Director, Creative and other senior members of the Programming team, the Special Events Planner is a summer contract position that is focused on supporting a multitude of duties relating to Programming activities within a busy and multi-faceted performing arts space.

You are passionate about the local arts scene – and live performance in particular! You believe in advocating and amplifying the voice of equity-seeking communities through the arts, and you enjoy engaging with different genres, styles, and artistic practices. You’re willing and able to assist with the load-in, set-up, and strike of an outdoor performance; and you know your way around assisting and organizing a live event. You’re also equally comfortable with administrative tasks and digital tools necessary for communicating and collaborating online.

You’re comfortable when working independently with online tasks, but you shine when working and connecting in person with others. You’re a strong communicator – written, over the phone, and in-person – and you’re comfortable taking direction and asking for clarification when you need it. You are excited about problem-solving, but you’re not afraid to ask for help and guidance as you learn to navigate the world of Programming within a creative arts administration environment.

Who we are:

Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

At Arts Commons:

Our belief

• That equitable access to the arts is a human right

Our responsibility

• To redefine a bold and adventurous Calgary by championing and investing in creativity

Our mission

• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change 

What we offer:

On top of the excitement of working with a team of committed performing and visual arts professionals at one of Canada’s top performing arts facilities, Arts Commons offers:  

• A collaborative, engaging and values driven work environment 
• Wage of $22/hr
• A dynamic role that will have you engaging with the arts and communities in different parks and outdoor spaces throughout the spring/summer

What we value:

We are looking for individuals who share our vision of building a creative and compassionate society, inspired through the arts. Our team is made up of people with a diverse range of interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers, photographers, athletes, dancers. People whose interests encompass the widest spectrum. We even have furry, four-legged friends in the office. We value people who strive to do the right thing, and work to be their best. People with open minds, hearts and arms. 

What you will get to do here:      

The focus of this role is to support the Programming team in the coordination, delivery, and associated administration of our presenting, community connects, education, and visual and media arts activities and events. In this role, you will gain experience in putting shows on stages, and in unusual spaces, both inside and outside of Arts Commons. You will learn about scheduling for a multitude of activities, as well as learn about the administrative procedures for Programming in the areas of contracting, online filing systems such as Microsoft Teams and SharePoint environments, licensing, insurance, of various forms of financial tracking.

Working within a department that programs music, dance, theatre, education, and visual and media art, the Special Events Planner will be afforded the opportunity to learn about all the infrastructure that supports performance events occurring within our building and any associated outdoor events. Working within a dynamic and changing work environment, this role will have you learning about how to balance and juggle a multitude of identities and responsibilities within the programming realm.
Helpful skills to bring to the position, while also being motivated to expand on them include: Adaptability, Collaboration, Clear Communication, Creativity and Innovation, Digital Skills and Problem-Solving

Where you fit within our ecosystem:

The Special Events Planner is a member of the Arts Commons Programming team. Supervised by the VP, Programming and mentored by the Associate Director, Creative in combination with the Associate Director, Education and Senior Curator, Visual & Media Arts, this individual will attend weekly Programming meetings, have one-on-one in person meetings with all the above, but will be primarily guided by the Associate Director, Creative. In addition to working closely with all members of the Programming team, this role will interact with various interdepartmental teams, as well as with contracted event technicians, teaching facilitators, artists, and the public.

You will be a great fit if you…

Must haves:

• Comfortable working in collaborative environments
• Knowledgeable and able to work confidently in Microsoft Office suite / Office 365
• Is comfortable and enjoys using technology and online tools or programs
• Strong communication skills – both written and verbal
• Positive ‘can-do’ attitude and adaptability to working on dynamic tasks and with a multitude of different individuals
• Sound problem solving, decision making and creative thinking abilities
• Knowledgeable and interested in Calgary’s local arts-scene
• Ability to lift at least 35 lbs. and navigate uneven terrain, as needed for any outdoor events (e.g. outdoor park spaces)
• As this position is part of the Canada Summer Jobs program, it is a funding requirement that applicants must be between the ages of 15-30 years in order to be considered 

Nice to have:

• Experience with live performance production (e.g. theatre, music, dance, etc.) and coordinating live events (e.g. stage management, advancing, etc.)
• Experience working with artists
• Experience within an administrative support role

If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as early as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview.

If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity & Accessibility (IDEA)

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway!

An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.

At a glance

Employment: Permanent
Hours: FT (40 hrs)
Start Date: ASAP
Salary: $45,000 - $53,000
Location: Calgary (in-person)

Join us today and see for yourself some of the many reasons why were voted one of Alberta’s Top Employers!

To apply, send your resume, cover letter and portfolio to: employment@artscommons.ca
Closing Date: June 3, 2024

Reporting to and working closely with the Manager, Communications & Media Relations, the Digital Communications Coordinator is an important member of the Brand and Audience Development team – providing support to Arts Commons' internal and external communication strategies and marketing initiatives that help develop and drive the promotion of the Arts Commons (master) brand and our sub-brands’ (Education, Galleries, Connects, Presents) activities.

As our Digital Communications Coordinator, you will energize our marketing and communication initiatives by creating impactful promotional and automated email campaigns, and monitoring and analyzing patron data to measure the effectiveness of our communication efforts. You will also use your creative voice to write compelling stories that convey our brand offerings and generate audience engagement.

As an arts advocate, you aim to bring together artists and art enthusiasts through innovative ways of promoting community connections. You build excitement and awareness by supporting the development of promotional materials, online campaigns, and other initiatives that enhance patron loyalty and drive growth. Overall, you thrive in a fast-paced environment and are eager to help elevate our brand’s visibility.

Who we are:

Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

At Arts Commons:

Our Belief

• That equitable access to the arts is a human right

Our Responsibility

• To Redefine a bold and adventurous Calgary by championing and investing in creativity

Our Mission

• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change

What we offer:

On top of the everyday excitement of working inside one of Canada’s top performing arts facilities with a team of professionals that share a passion for the arts, Arts Commons offers a competitive salary and a wide range of benefits for this role:

• A collaborative, engaging and values driven work environment
• An annual salary in the range of $45,000 - $53,000
•  A comprehensive health and dental benefits package, with RSP matching and access to an Employee & Family Assistance Program (EFAP).
•  A positive working culture, keeping employee health and wellness a priority with generous paid time off policies and an annual lifestyle allowance.
• A dynamic role that will have you engaging in many different aspects of the arts

What we value:

We are looking for individuals who share our vision of building a creative and compassionate society, inspired through the arts. Our team is made up of people with a diverse range of interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers, photographers, athletes, dancers. People whose interests encompass the widest spectrum. We even have furry, four-legged friends in the office. We value people who strive to do the right thing, and work to be their best. People with open minds, hearts, and arms.

What you will get to do here:

As our Digital Communications Coordinator, you will have the opportunity to work with a dynamic team in leading the creation of our e-communications, including sales e-blasts, pre-show advisories, and special invitations. You will also assist in executing communications plans by preparing written materials for Arts Commons stakeholders including patrons, media, community partners, and internal stakeholders. Your expertise in data analysis and reporting will aid in informing departmental decision-making and strategic planning, ensuring that our integrated communications initiatives are effective and data-driven.

In this role, you will focus on developing communication materials that maximize the visibility and impact of Arts Commons’ master and sub-brands. Success in the role will depend on your ability to prioritize and manage multiple projects and deadlines across key areas, including e-communications administration, data analysis and reporting, audience development, and communications and promotional support.

Strategic Goal: Amplify and enhance the organization’s impact while championing Arts Commons’ marketing and communications initiatives for audiences through impactful digital communication strategies, data-driven decision making, and comprehensive promotional efforts to achieve meaningful results in loyalty, satisfaction, and sales.

Where you fit within our ecosystem:

The Digital Communications Coordinator is a member of the Brand & Audience Development department and reports to the Manager, Communications & Media Relations. This role works closely with other departments, such as the Ticketing Services, Development, and Programming, to ensure consistency in our internal and external communication efforts and identify opportunities for collaboration.

You will be a great fit if you…

Must haves:

• Bachelor’s degree in Communications, Digital Marketing, or related field and/ or a combination of comparable education and experience
• 1-3 years’ experience managing and administering CRM and/or e-mail marketing software
• Proficiency in Microsoft Office Suite
• Sharp attention to detail – vigilant in analysis and proof reading
• Excellent communication, interpersonal and customer service skills
• Excellent writing skills across platforms and audiences
• Exceptional organizational and time management skills
• Positive attitude and willingness to learn
• Strong analytical skills
• Ability to work independently and in collaboration with other team members
• Critical thinking – analyze the numbers, look at trends and data, and come to new conclusions based on findings
• Ability to synthesize information quickly, make appropriate decisions, and offer recommendations and propose solutions
• Experience supporting marketing and communications initiatives in an in-house environment
• Experience with and passion for CMS, CRM, email, and marketing analytics tools & KPIs

Nice to have:

• Database administration, an asset
• Knowledge of Calgary arts and culture, an asset

If you are interested in applying to this exciting opportunity, please forward your resume, cover letter and portfolio in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview.If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity & Accessibility (IDEA)

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.

The Edmonton Short Film Festival (ESFF) is looking for a young adult to join our festival team as the Videographer/Editor responsible for shooting and editing video from our various events as well as creating content for our social media platforms and web site. Ideally the youth will have an understanding and appreciation of film festivals and the importance of these festivals to both film artists and the community. The majority of their time will be creating and editing engaging videos for our social media platforms.

Our Videographer/Editor will also receive mentorship from and work collaboratively with the festival directors - both award winning filmmakers.

The ideal candidate is a student who is entering their final year of studies or is a recent graduate of a media, film or video production program.

This position is funded through Canada Summer Jobs.

Start date June 1

Application Deadline May 17

Responsibilities & Duties:

• Create high quality videos and still photographs that convey our message, culture, feeling, and story to the community and potential audience participants
• Create and deliver video content designed for websites, social media, advertising, etc.
• Shoot event footage, and work with other videographers to shoot additional footage at events
• Edit all footage using Final Cut, Premiere Pro or other professional-grade software
• Be able and willing to travel to various film screening events and workshop locations
• Embrace and support the ESFF mission and adhere to safe practices in the workplace
• Must be organized, able to take direction, and be a team-player
• Open to working evenings and weekends

Skills:

• Collecting, organizing and creating video content
• Develop workflows and processes to meet deadlines
• Be independently creative
• Have a passion for videography and editing
• Be proficient in editing software
• Have a good understanding of social media (Facebook, Twitter, Instagram, TicTok) and how to create content for each platform
• Be versatile to be able to quickly adapt as required
• Basic understanding of how to operate cameras, microphones, lighting and all related equipment in the production and editing of video
• Strong attention to detail and time managements skills
• Photography experience is a big plus

Please send a cover letter and resume to filmfest@esff.ca by May 20, 2024.

website: esff.ca