Individual

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. 

Please give the system time to process your application so that the AFA receives notification of your submission before the deadline date.

GATE username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline. 

Please include:

1. Your full legal name (if you are applying as an individual).
2. The common name of your business/organization and the legal entity name (if you are applying as a gallery or agent)
3. Your email address.

The username and password will be sent to the person at the email address provided.

If you already have a GATE profile for another AFA funding program, you can use this profile to apply to the Art Acquisition by Application Program. 

For detailed step-by-step instructions on how to make a GATE application, please download an Art Acquisition by Application-specific GATE Front Office user guide.

• watch a short video that shows how to apply for this program.

Making an Application

A strong application describes the specific artworks submitted and gives context to the artworks and the artists’ practice through the supporting documents. 

• You may submit up to five artworks in a single application. All artworks must be included in the same application.
• Only one application per artist is allowed per annual intake.
  If two applications are submitted for the same artist (for example, one from the artist and one from a gallery), only the first application received will be reviewed. The second will be considered ineligible for that intake.
• You may submit multiple pieces that collectively form a single artwork—such as a diptych, triptych, or series—as one artwork, as long as:
  • The components are not sold separately.
  • The price listed is one total price for the entire set.
• Your application should include all the relevant information needed for adjudicators to assess the submission as a standalone item as the adjudicators may not be aware of your artistic practice outside of the materials submitted. 

The following formlets are required in GATE:

• Accurate details about each piece (up to five artworks) submitted within the GATE Artwork Submission List. 

This includes the artist’s name, title, date of work completion, if the work is framed, the edition number (if applicable), price, dimensions, category, medium, support and information on varnish/protective finish.

For photographs or print-based works, please ensure edition numbers and relevant details are included in the application. 

You are not required to frame an artwork for the second stage viewing, however if the artwork is already framed and the materials are archival (acid free mats and frames), please submit the frame with the artwork and include the cost of the frame in the artwork price. 

• An artistic statement about the piece in the Artwork Submission List. 

The artist statement should be specific to the artworks submitted in the application and should place artworks in the context of your wider practice. 

You should include any relevant information needed to help the review panel of adjudicators consider the works. If there are installation instructions or other relevant details that do not come across in the images and will help the adjudicator understand the work, please enter it into the “Artistic Statement about this piece” text box alongside your artistic statement. 

• The exhibition history of the artworks submitted. 

This information highlights where the artwork has been publicly displayed and helps adjudicators assess its potential role in AFA outreach programming.

If the artwork has not been exhibited before, please indicate by noting “has not been exhibited before.” 

Attachments

The following attachments must be submitted within GATE:

NEW! 

• A 300–500 word artist biography. An artist biography is now required and should be included as an attachment on the attachments page in GATE (attached as Image #28). 

The artist biography is used to help understand an artist’s practice and background. If the artwork submitted is purchased by the AFA, the biography will be posted to the AFA website with the artist’s permission.

• A professional artistic resume (or CV/Curriculum Vitae). 

The AFA understands that the term “professional” is subjective and may look different depending on cultural backgrounds and traditions.

For the purposes of the Art Acquisition by Application Program, artists are asked to demonstrate their professional status through their artistic resume/CV and by meeting at least one of the mandatory professional artist criteria outlined in the AFA’s Collections Development Plan: 

1. Specialized training:
   This can include formal education, apprenticeships, or self-taught expertise (in a manner appropriate to their art tradition).
2. Peer recognition:
   They are acknowledged by other artists within their field as skilled and professional.
3. Public presentation:
   They have a history of exhibiting their work in public, professional contexts, such as galleries, exhibitions, or other public spaces.
4. Professional practice:
   They engage in artistic activities with the intent of creating and selling their work, often as their primary or a significant source of income.
5. Commitment to their craft:
   They dedicate significant time and effort to their artistic practice, treating it as a serious profession rather than a hobby. 

An artistic resume/CV can include: 

• Any formal or informal art education and training completed (art courses, workshops, or other instruction and any qualifications earned such as certificates, degrees, etc.).
• Your exhibition history (list the dates and locations of any public displays of your artwork, including exhibitions featuring artworks beyond those submitted in this application.
• Any formal or informal recognition from the visual art community you have received (list grants, awards, distinctions and any related art activities such as teaching, curating, critical writing, membership in art organizations).
• A list of any public, corporate or other collecting bodies that have acquired artwork from you for their collections.
• If your practice is less traditional or you have been active in other ways, a written explanation of your practice, experience and commitment to your art should be included as part of the artistic resume/CV.
• A signed Designation for Submission by a Commercial Gallery, Organization or Artist Agent form (if applying as a gallery, agent or ensemble of artists).
• Up to 20 Digital photographs of the artworks (4 MB maximum file size, jpgs, pdfs accepted). 

Digital images help the adjudication panel evaluate the physical qualities of submitted artworks and determine which pieces will advance to the second stage, in-person art viewing at the AFA offices in Edmonton.

Digital photographs need to include clear, high-quality images of the artworks that convey the materials, and the techniques used in the artworks. Poor or unclear images can impede a proper assessment of your work. 

Images should include all parts of the artwork (front and back and installation views) to accurately portray the artwork. 

If you are submitting installation images where there are other artists’ artworks or artworks that are not being offered to the AFA being included in the image, please indicate this in your artistic statement about the piece to avoid the panel including these in their assessment. 

Applicants may be asked for additional information about artworks as needed. 

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your username and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and confirmation of your status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the funding
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as primary applicant
  • this designated individual must e-sign the Applicant Agreement
• address: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and project start and end dates
• project co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
  • individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments:

• an artistic resume of no more than four pages that includes a current list of film and video arts work completed and presented, identifying the role of the primary applicant in each work
  • resumes of all project co-owners involved in the project
• emerging artists may submit a description of their media arts background, including level of training, film and video arts activities, and other relevant arts activity history
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicant's artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• scripts, or storyboards of previous productions or of the work in progress to aid the assessment process
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
• commission applicants must submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work
• official invitations, confirmations, or itineraries
• a detailed marketing plan
• applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description, schedule and budget for the training program or course of study
• applicants who have not already been accepted into a course must submit a detailed description, schedule and budget for the preferred choice
  • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
• additional support materials that may assist in the assessment process. All support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to filmAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee FIPG-56-172631"
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls.

Please note:

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to obtain your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

Application requirements for minors

If an applicant is under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement in GATE Front Office as the designate for the scholarship.

As the designate, you are responsible for:

• the completeness and accuracy of the application in full
• receipt and use of funding
• serving as contact person for any inquiries relating to the funding

What to include in your application

Your application will include online forms to complete and attachments you must upload to your application.

Please note that applicants may be asked for additional information to determine eligibility or any other program requirements.

GATE Front Office online forms

1. Applicant information: Legal name and confirmation of your status (minor/Albertan).
2. Contact information for the applicant or their designate.
3. Address: street and mailing address for the applicant.
4. Project description: a brief project description (20 words), that includes the name of the educational program, and start and end dates of the training program.
5. Applicant Agreement: this must be e-signed by the applicant or designate.

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of project or scholarship applications.

It is the applicant’s responsibility to ensure that all attachments listed below are submitted with the application.

Please submit the following attachments:

1. A letter by the applicant of no more than two pages in length that:
   • introduces the applicant and outlines their previous experience in the visual arts
   • outlines the applicant's interest in the visual arts
   • describes how the applicant will use the scholarship to develop their visual arts practice should the application be successful
   • introduces the applicant's visual arts submission
2. A resume or curriculum vitae of no more than two pages in length that focuses on the applicant's artistic activity.
3. A detailed description of the applicant's chosen visual arts educational or training program(s). Please note:
   • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
     -OR-
   • applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice, with two alternate program choices, including detailed descriptions and schedules for each choice
4. A scanned copy of one of the following to provide legal proof of age:
   • certificate of birth
   • driver’s license
   • passport
   • certificate of Canadian citizenship
5. A current and signed letter of reference, preferably from one of the following:
   • a high school, college or university instructor
   • a professionally produced or presented visual artist
   • another professional working in the visual arts 
6. A one-page numbered inventory of all images submitted including title, medium, size, and year of execution, and in chronological order from the oldest to most recent work.
7. A set of no more than 10 digital images of the applicant's work. Please note:
   • your file must be in PDF format and no larger than 4 MB in size
   • refer to the Helpful Resources section for instructions on how to prepare your images for upload
   • one media file sample is also permitted when applicable to your application

See "Format" below for submission guidelines

Format

Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB).

For files too large to include as attachments in GATE Front Office, they may be submitted via email to vaAFA@gov.ab.ca as attachments or downloadable links:

• please format your subject line: <your first initial, last name and project number>, e.g. "H.Lee VIPG-56-172631" 
• please ensure link contains downloadable files (MP3 or MP4 preferred)

Alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1:

• please include your first initial, last name and project number on the CD or USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
• if you require return of hard copy materials, please also include a self-addressed stamped envelope

We only accept applications through Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

Please note:

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to obtain your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

Application requirements for minors

If an applicant is under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement in GATE Front Office as the designate for the scholarship.

As the designate, you are responsible for:

• the completeness and accuracy of the application in full
• receipt and use of funding
• serving as contact person for any inquiries relating to the funding

What to include in your application

Your application will include online forms to complete and attachments you must upload to your application.

Please note that applicants may be asked for additional information to determine eligibility or any other program requirements.

GATE Front Office online forms

1. Applicant information: Legal name and confirmation of your status (minor/Albertan).
2. Contact information for the applicant or their designate.
3. Address: street and mailing address for the applicant.
4. Project description: a brief project description (20 words), that includes the name of the educational program, and start and end dates of the training program.
5. Applicant Agreement: this must be e-signed by the applicant or designate.

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of project or scholarship applications.

It is the applicant’s responsibility to ensure that all attachments listed below are submitted with the application.

Please submit the following attachments:

1. A letter by the applicant of no more than two pages in length that:
   • introduces the applicant and outlines their previous experience in the performing arts
   • outlines the applicant's interest in the performing arts
   • describes how the applicant will use the scholarship to develop their performing arts practice should the application be successful
   • introduces the applicant's performing arts submission
2. A resume or curriculum vitae of no more than two pages in length that focuses on the applicant's artistic activity.
3. A detailed description of the applicant's chosen performing arts educational or training program(s). Please note:
   • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
     -OR-
   • applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice, with two alternate program choices, including detailed descriptions and schedules for each choice
4. A scanned copy of one of the following to provide legal proof of age:
   • certificate of birth
   • driver’s license
   • passport
   • certificate of Canadian citizenship
5. A current and signed letter of reference, preferably from one of the following:
   • a high school, college or university instructor
   • a professionally produced or presented film or video artist
   • another professional working in film and video arts
6. A sample submission or audition of performing works. See "Format" below or submission guidelines.

MUSIC

•  two musical selections of contrasting styles that are appropriate to the applicant's proposed program of study

THEATRE

• two monologues of contrasting styles appropriate to the program of study
• musical theatre applicants must submit one monologue and one song
• the two pieces combined must not run longer than 10 minutes.

DANCE

•  a maximum of three dance pieces of which:
  • at least two of the pieces are solos of contrasting styles
  • the third recorded piece may be from a stage, TV, film or video performance
  • at least one audition piece should be appropriate to the applicant's proposed program of study
• the three dance pieces combined must not run longer than 8 minutes.

RELATED PERFORMING ARTS DISCIPLINES

The following applicants must submit a resume, portfolio, and/or audio recordings containing work samples:

• audio designers
• audio engineers
• choreographers
• composers
• dance, drama, and music instructors
• designers
• directors
• playwrights

Format

Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)

For files too large to include as attachments in GATE Front Office, they may be submitted via email as attachments or downloadable links to:

• Dance scholarships: danceAFA@gov.ab.ca
• Music scholarships: musicAFA@gov.ab.ca
• Theatre scholarships: theatreAFA@gov.ab.ca
• please format your subject line: <your first initial, last name and project number>, e.g. "H.Lee MIPG-56-172631"
• please ensure link contains downloadable files (MP3 or MP4 preferred)

Alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1:

• please include your first initial, last name and project number on the CD or USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
• if you require return of hard copy materials, please also include a self-addressed stamped envelope

We only accept applications through Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls.

Please note:

• applicants may submit only one application to this funding opportunity each deadline
• the AFA does not accept incomplete applications

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to obtain your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

Application requirements for minors

If an applicant is under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement in GATE Front Office as the designate for the scholarship.

As the designate, you are responsible for:

• the completeness and accuracy of the application in full
• receipt and use of funding
• serving as contact person for any inquiries relating to the funding

What to include in your application

Your GATE Front Office application will include online forms to complete and attachments you must upload to your application.

Please note that applicants may be asked for additional information to determine eligibility or any other program requirements.

GATE Front Office online forms

1. Applicant information: legal name and confirmation of your status (minor/Albertan).
2. Contact information for the applicant or their designate.
3. Address: street and mailing address for the applicant.
4. Project description: a brief project description (20 words), that includes the name of the educational program, and start and end dates of the training program.
5. Applicant Agreement: this must be e-signed by the applicant or designate.

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of project or scholarship applications.

It is the applicant’s responsibility to ensure that all attachments listed below are submitted with the application.

Please submit the following attachments:

1. A letter by the applicant of no more than two pages in length that:
   • introduces the applicant and outlines their previous experience in the film and video arts
   • outlines the applicant's interest in the film and video arts
   • describes how the applicant will use the scholarship to develop their film and video arts practice should the application be successful
   • introduces the applicant's film and video arts submission
2. A resume or curriculum vitae of no more than two pages in length that focuses on the applicant's artistic activity.
3. A detailed description of the applicant's chosen film and video arts educational or training program(s). Please note:
   • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
     -OR-
   • applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice, with two alternate program choices, including detailed descriptions and schedules for each choice
4. A scanned copy of one of the following to provide legal proof of age:
   • certificate of birth
   • driver’s license
   • passport
   • certificate of Canadian citizenship
5. A current and signed letter of reference, preferably from one of the following:
   • a high school, college or university instructor
   • a professionally produced or presented film or video artist
   • another professional working in film and video arts 
6. If your proposed program has a screenplay writing focus, please upload a complete or excerpted screenplay of no more than 15 pages in standard script format.
7. If the proposed program has a production focus, please provide a copy of a completed film and video work. Eligible film and video arts submissions that will be accepted for assessment of artistic merit include, but are not limited to:
   • narrative shorts,
   • experimental shorts
   • video essays
   • documentary
   • animation

See "Format" below for submission guidelines

Format

Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB).

For files too large to include as attachments in GATE Front Office, they may be submitted via email to filmAFA@gov.ab.ca as email attachments or downloadable links:

• please format your subject line: <your first initial, last name and project number>, e.g. "H.Lee FIPG-56-172631" 
• please ensure link contains downloadable files (MP3 or MP4 preferred)

Alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1

• please include your first initial, last name and project number on the CD or USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
• if you require return of hard copy materials, please also include a self-addressed stamped envelope

We only accept applications through Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 
 

Please note:

• applicants may submit only one application to this funding opportunity each deadline
• the AFA does not accept incomplete applications

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to obtain your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your user name and password will be sent to the email address provided.

Application requirements for minors

If an applicant is under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement in GATE Front Office as the designate for the scholarship.

As the designate, you are responsible for:

• the completeness and accuracy of the application in full
• receipt and use of funding
• serving as contact person for any inquiries relating to the funding

What to include in your application

Your GATE Front Office application will include online forms to complete and attachments you must upload to your application.

Please note that applicants may be asked for additional information to determine eligibility or any other program requirements.

GATE Front Office online forms

1. Applicant information: legal name and confirmation of your status (minor/Albertan).
2. Contact information for the applicant or their designate.
3. Address: street and mailing address for the applicant.
4. Project description: a brief project description (20 words) that includes the name of the educational program, and start and end dates of the training program.
5. Applicant Agreement: this must be e-signed by the applicant or designate.

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of project or scholarship applications.

It is the applicant’s responsibility to ensure that all attachments listed below are submitted with the application.

Please submit the following attachments:

1. A letter by the applicant of no more than two pages in length that:
   • introduces the applicant and outlines their previous experience in the literary arts
   • outlines the applicant's interest in the literary arts
   • describes how the applicant will use the scholarship to develop their literary arts practice should the application be successful
   • introduces the applicant's writing sample submission
2. A resume or curriculum vitae of no more than two pages in length that focuses on the applicant's artistic activity.
3. A detailed description of the applicant's chosen literary arts educational or training program(s). Please note:
   • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
     -OR-
   • applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice, with two alternate program choices, including detailed descriptions and schedules for each choice
4. A scanned copy of one of the following to provide legal proof of age:
   • certificate of birth
   • driver’s license
   • passport
   • certificate of Canadian citizenship
5. An original writing submission in one of the eligible literary genres. Submissions must be a minimum of 15 pages and must be double-spaced in a legible 12-pt. font.
   • creative writing submissions must be original and written solely by the applicant
     See "Format" below for submission guidelines
   • any application that includes a creative writing submission that is not original, plagiarized, or violates the Copyright Act of Canada will be ineligible
6. A current and signed letter of reference, preferably from one of the following:
   • a high school, college or university instructor
   • a published author, professional publisher, or other professional working in the literary arts

Format

Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)

For files too large to include as attachments in GATE Front Office, they may be submitted via email to the Literary Arts Development Consultant as email attachments or downloadable links:

• please format your subject line: <your first initial, last name and project number>, e.g. "H.Lee LIPG-56-172631" 
• please ensure link contains downloadable files (MP3 or MP4 preferred)

Alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1:

• please include your first initial, last name and project number on the CD or USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
• if you require return of hard copy materials, please also include a self-addressed stamped envelope

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group
  • we do not accept separate applications for the same project

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your username and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and confirmation of your status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the funding
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as the primary applicant
  • this designated individual must e-sign the Applicant Agreement
• address: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and project start and end dates
• project co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments for all types of applications:

• an artistic resume of no more than four pages that includes a list of exhibitions and other relevant artistic history
  • resumes of all project co-owners involved in the project
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicant's artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• one complete file containing no more than 10 images of completed work done within the last five years
  • your file must be in PDF format and no larger than 4 MB in size
  • refer to the Helpful Resources section for instructions on how to prepare your images for upload
• one media file sample is also permitted when applicable to your application (see format requirements below)

Please also submit the following attachments, as applicable:

• commission applicants are encouraged to submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work
• applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description, schedule and budget for the training program or course of study
• applicants who have not already been accepted into a course must submit a detailed description, schedule and budget for the preferred choice
  • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
• official invitations, confirmations or itineraries
• marketing plan
• letter of reference
• resumes for other project co-owners
• additional support materials that may assist in the assessment process
  • all additional support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for video and audio files too large to include as attachments in GATE, they may be submitted via email to vaAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee VIPG-56-172631"
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your username and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and confirmation of your status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding and be responsible for:
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the funding
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as the primary applicant
  • this designated individual must e-sign the Applicant Agreement
• address: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and project start and end dates
• project co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments:

• an artistic resume of no more than four pages that includes a current list of theatre and performing arts work completed and presented, identifying the role of the primary applicant in each work
  • emerging artists may submit a description of their theatre arts background, including level of training, theatre and performing arts activities and other relevant arts activity history
  • resumes of all project co-owners involved in the project
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicantʼs artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• applicants are encouraged to submit a recorded presentation of previous productions of their work, or of the work-in-progress
• for acting training programs:
  • theatre artists must submit two contrasting monologues.
  • musical theatre applicants must submit one monologue and one song, and may include a dance piece
  • performance arts artists must submit two pieces that permit an expert panel to evaluate skill level
• non-performing artists must provide a resume, portfolio, or DVD of their work
• the two required audition pieces together must not exceed 10 minutes in length, and must duplicate the experience of a live audition, including full body shot composition, without props or costume
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
• commission applicants are encouraged to submit a completed and signed contract with the commissioner and a plan for the workshop, exhibition, presentation, display, publication, screening or performance of the commissioned work
• official invitations, confirmations or itineraries
• a detailed marketing plan
• applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
• applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice
  • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
• additional support materials that may assist in the assessment proess
  • all support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to theatreAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee TIPG-56-172631"
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls.

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your username and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• Applicant Information: Legal name and confirmation of your status (minor/Albertan)
  • if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Individual Applicant Agreement as the designate for the funding, and be responsible for:
    • the completeness and accuracy of the application in full
    • receipt and use of funding
    • reporting on the use of funds
    • serving as contact person for any inquiries relating to the funding
• Contact Information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as the primary applicant
  • this designated individual must e-sign the Individual Applicant Agreement
• Address: Street and mailing address for the primary applicant
• General Information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• Project Description: A brief project title (20 words) and project start and end dates
• Project Co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
• Individual Applicant Agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• Project Expenses: A listing of project expenditures in Canadian dollars
• Project Revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following mandatory attachments for all project types. Wherever possible, written support material should be uploaded in PDF format and limited to 4 MB in size:

• Artist resume of no more than four pages
  • applicants should submit music-related activities, which may include: past training, most recent performances and performance highlights, compositions, discography, and/or ensemble experience
  • list activities in reverse chronological order, with most recent activity listed first
  • resumes of all project co-owners involved in the project
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicant's artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• Two musical selections such as a scratch demo from the proposed project, high-quality demo, past commercial recording, recordings of previous compositions or scores, or two other representative past works
  • each audio file must be no longer than 5 minutes in length, , in mp3 or aac format, and no larger than 8 MB in size per file
  • please see Format section below for detailed submission instructions, including how to submit video files if appropriate to your project

Include the following attachments according to your application category, or when applicable to your proposed project:

• Music scores of previous compositions
• Lyric sheets from past works
• Commission contract and/or signed agreement with the commissioner, outlining a plan for the exhibition, presentation, display publication, screening or performance of the commissioned work(s) (mandatory for commission projects)
• Proof of acceptance for applicants who have been accepted into a specific course of study, with a detailed description, schedule, and budget for course of study (mandatory for training projects)
• Alternate training choices for applicants who have not already been accepted into a course a course of study, with  a detailed description, schedule, and budget for the preferred choice and two alternate programs
• Official invitations, confirmations, or itineraries
• Marketing plan with detailed touring, marketing, and/or promotional details and strategies
• Manufacturing budget outlining the applicant's ability to fund manufacturing expenses (CD pressing and artwork) when applicable
• Letter of reference when applicable
• Resumes for other project co-owners when applicable
• Additional support materials that may assist in the assessment process

Format

• audio files and music selections must be limited to 5 minutes in length for each file
  • audio files must be in MP3 or AAC format
  • audio files must be no larger than 8 MB in size
    • Applicants are welcome to use any editing software of their choice to prepare their audio files; recording software such as Pro Tools, Reaper, Gargageband, or Audacity are often free and can be used to edit audio files into the required format and length as described above
• although video files cannot be included as attachments in Front Office, if relevant to your proposal, you may submit one video file of up to 5 minutes in length via email to musicAFA@gov.ab.ca
  • video files must be in avi, mov, mpeg, mp4, or WMV format
  • video files must be no larger than 400 MB in size
  • files must be submitted as an email attachment or as a link to an accessible file that can be directly downloaded
  • files must be submitted prior to the application deadline; support materials received after the deadline will not be reviewed or considered
  • download Video Support Material Technical Requirements  for more information on preparing video support material.
• alternatively, you may mail a hard copy saved on a USB stick to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
• please include your first initial, last name and project number on the USB
• support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address

Your username and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

• applicant information: Legal name and confirmation of your status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the funding
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as primary applicant
  • this designated individual must e-sign the Applicant Agreement
• address: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and project start and end dates
• project co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments:

• an artistic resume of no more than four pages that includes literary arts activities such as level of training, readings, performances, and published works.
  • the artistic resume should also include a current list of literary works professionally published and produced, if applicable, identifying the title, publisher, genre, year published/produced, and length/duration for each work
  • include International Standard Book Numbers (ISBN), if available
  • include Public Lending Rights (PLR) registration for books in literary collections
  • resumes of all project co-owners involved in the project
• Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicantʼs artistic development
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
  • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
• a writing sample of no more than 15 pages, preferably from a work in progress
• for anthology projects, an agreement with, or expression of interest from, a publisher including a clear statement that identifies the publisher's proposed financial contribution for such costs as editing, legal fees and postage, as well as the publisher's role in the selection of anthology materials
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred.
• official invitations, confirmations, or itineraries
• a detailed marketing plan
• applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description, schedule and budget for the training program or course of study
• applicants who have not already been accepted into a course must submit a detailed description, schedule and budget for the preferred choice
  • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
• additional support materials that may assist in the assessment process. All support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to the Literary Arts Development Consultant (contact info listed on the bottom of the page) as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee LIPG-56-172631"
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date